Central office Receptionist/Finance Assistant

Newburyport Public Schools; Newburyport (MA); In loco; USD 45.000 - 52.000; Tempo pieno

Vantaggi offerti da questo lavoro

15 Paid Holidays

Sick Time

Personal Days

Bereavement

4 Weeks Vacation after first year

Longevity after five years

Health, Dental and Vision Insurance

Municipal Retirement

403(b)

Flexible Spending Account

Prescription Reimbursement Plan

Descrizione del lavoro

Newburyport Public Schools in Newburyport, MA, is seeking a Central Office Receptionist/Finance Assistant. The role provides receptionist, administrative, and clerical support to the Central Office and Finance Department, acting as the first point of contact for families, staff, and visitors.

The position requires 3–5 years of municipal accounting/clerical experience (preferred), strong interpersonal skills, and proficiency with Munis and Microsoft Office.

Competenze

• 3–5 years accounting/clerical experience in a municipal environment (preferred).
• Strong interpersonal and communication skills required.
• Citizenship, residency or work visa required.

Mansioni

• Greet visitors and answer phones; direct inquiries to staff.
• Coordinate Central Office mailings and interoffice correspondence.
• Maintain copier, postage meter, and district vehicle schedules/keys.
• Process Central Office maintenance requests and purchasing/office supplies.
• Process student work permits and manage bus pass registrations/payments/records.
• Open and code invoices for payment; track invoice histories and vendor records.
• Set up new vendors and maintain Munis vendor records; assist Accounts Payable as needed.

Conoscenze

Interpersonal communication

Customer service

Multitasking

Organizational skills

Attention to detail

Formazione

Bachelor degree preferred

Strumenti

MUNIS

Microsoft Office

Descrizione del lavoro

Central office Receptionist/Finance Assistant

Newburyport Public Schools Newburyport Public Schools - Newburyport, Massachusetts Open in Google Maps

Starting Date: Immediately

Job Description

Summary: Serves as the first point of contact for families, staff, and visitors while providing receptionist, administrative, and clerical support to the district's Central Office and Finance Department.

Essential Functions: The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Central Office

• Greet visitors, answer phones, and direct inquiries to appropriate staff.
• Coordinate Central Office mailings and interoffice correspondence.
• Maintain copier, postage meter, and district vehicle schedule/key distribution.
• Process Central Office maintenance requests.
• Coordinate purchasing and office supplies.
• Process student work permits.
• Manage annual bus pass registration, payments, and records.
• Serve as the primary contact for family transportation inquiries and concerns, coordinating with the bus company as needed.

Finance

• Open and code invoices for payment.
• Research invoice histories and payment records.
• Research and review vendor statement discrepancies.
• Scan and organize invoices.
• Prepare invoices and checks for mailing.
• Maintain invoices, purchase orders, W-9 forms, and related records.
• Set up new vendors and maintain vendor records in Munis.
• Provide support to the Accounts Payable Clerk as needed.

Benefits

• 15 Paid Holidays
• Sick Time, Personal Days, Bereavement
• 4 Weeks Vacation after first year
• Longevity after five years
• Health, Dental and Vision Insurance
• Municipal Retirement
• 403(b)
• Flexible Spending Account
• Prescription Reimbursement Plan

Salary: Per AFSCME Contract (35 hour work week)

Equal Opportunity Employer

Newburyport Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

Job Details

• Job ID: 5962079
• Application Deadline: Posted until filled
• Posted: Yesterday
• Starting Date: Immediately

Position Type: Full-time

Salary: $44,544 to $52,026 Per Year

Job Requirements

• Qualifications: 3-5 years accounting/clerical experience in a municipal environment MUNIS (Preferred), Microsoft Office (Preferred) Strong interpersonal and communication skills Ability to multi task in a fast paced environment
• At least 1 year(s) of relevant experience preferred.
• Bachelor degree preferred.
• Citizenship, residency or work visa required

Contact Information

• Ethan Manning
• 70 Low Street
• Newburyport, Massachusetts 01950
• Phone: [phone]
• Email: [e-mail]