Accounting Assistant II

Maine School Management Association; Augusta (ME); On-site; USD 38,000 - 41,000; Full time

Benefits offered by this job

403(b)

Dental insurance

Disability insurance

Employee assistance program

Flexible schedule

Flexible spending account

Health insurance

Life insurance

Paid sick time

Paid time off

Parental leave

Professional development assistance

Retirement plan

Vision insurance

Work from home

Job summary

Maine School Management Association (MSMA) is seeking a full-time Accounting Assistant II for an in‑office role with one remote day per week. Core duties include AR processing, daily deposits, bank reconciliations, and collaboration with both in‑house and remote staff to maintain accurate financial records.

The candidate should have strong detail orientation, excellent communication skills, and experience with nonprofit accounting.

Qualifications

• Experience with non-profit accounts receivable processes.
• Strong organizational skills and the ability to maintain confidentiality.
• Excellent verbal and written communication skills.
• Ability to work independently with minimal supervision.
• Ability to collaborate with both in‑office and remote staff.

Responsibilities

• Process daily deposits in collaboration with accounting staff.
• Post and reconcile accounts receivable transactions in School ERP Pro.
• Research and resolve receivable issues with the accounting team.
• Coordinate and integrate claim payments from other software into the accounting system.
• Reconcile bank statements and monitor for discrepancies.
• Investigate past due invoices and pursue collections as needed.
• Enter UC claim payments and apply UC admin fees; distribute interest to UC accounts.
• Serve as a back‑up for MSMA's Section 125 program and support other duties as assigned.

Skills

Detail-oriented

Time management

Independent work

Verbal communication

Written communication

Confidentiality

Team collaboration

Tools

School ERP Pro

Job description

Maine School Management Association (MSMA) is seeking a full-time Accounting Assistant II. Hours of operation are Monday-Friday from 8:00 a.m. to 4:30 p.m. - this is an in-office position, four days per week with the option of one day per week to work remotely.

MSMA is the service organization for the Maine School Boards Association and the Maine School Superintendents Association.

The successful candidate must be very detail-oriented and have exceptional time management skills. The job will require the ability to work independently with minimal direct supervision. The ideal candidate must have experience and knowledge of the non-profit accounts receivable process; possess excellent organizational skills; have the ability to identify, coordinate, and efficiently complete many diverse tasks; have excellent verbal and written communication skills; have the ability to maintain confidentiality of accounting information; have the ability to work collaboratively in a team setting with in-office personnel and staff members working remotely; and must be able to work in a fast-paced environment.

Responsibilities include, but are not limited to, completing the daily deposit in collaboration with other accounting staff; processing and posting accounts receivable transactions in School ERP Pro accounting software; collaborating with internal accounting team members to research and resolve any receivable issues; coordinating and processing and integrating claim payments made from other software programs used within MSMA into the accounting software; reconciling bank statements; investigating past due invoices and outreach to creditors to attempt to collect payment; entering claims payments and contributions for Unemployment Compensation (UC) trust; applying UC admin fees and distributing interest to UC member accounts; monitoring UC member remittance and UC contributions; serving as the key back up resource for the administration of MSMA's Section 125 program as needed, and performing all other duties as assigned by management. Knowledge of School ERP Pro software is preferred but is not required.

MSMA offers a competitive wage and benefits package. Rate of pay range is $27.50 to $29.77 commensurate with relevant experience.

Start Date: As soon as a suitable candidate is found

EOE

Pay: $27.50 - $29.77 per hour

Expected hours: 40.0 per week

Benefits:

• 403(b)
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance
• Work from home

Work Location: In person