Long-term Substitute Administrative Assistant

METCO, Inc.; Lincoln (MA); Hybrid; USD 28,000 - 34,000; Part time

Job summary

METCO, Inc. in Lincoln, MA seeks a long-term substitute Administrative Assistant to support school administrators with budgets, transfers, requisitions, and account reconciliations.

The role involves running monthly MUNIS reports, advising on account balances, processing purchase orders, and coordinating payments for Preschool Tuition, with immediate start and an anticipated end date of December 23, 2026 (subject to change).

Qualifications

• Assist with budget development and management.
• Process requisitions and purchase orders accurately.
• Run monthly financial reports and monitor expenditures.

Responsibilities

• Assist administrators with the development and management of budgets.
• Monitor, maintain, and execute budget transfers, requisitions, and account reconciliations for General Funds, Revolving Funds, Grant Funds, and Student Activity accounts.
• Run monthly reports from MUNIS to verify, reconcile, and monitor expenditures and provide budget projections.
• Advise administrator of account balances and issues.
• Interact with vendors and contracted providers supplying goods and services.
• Process requisition requests and purchase orders, confirm receipt, oversee distribution of supplies.
• Track open purchase orders and prepare purchase orders for payment.
• Resolve routine billing issues.
• Coordinate yearly supply bid list items.
• Support administrators with proper purchasing procedures.
• Coordinate payments for Preschool Tuition.

Skills

Budget management

Vendor relations

Financial reporting

Accounts reconciliation

Purchasing procedures

Tools

MUNIS

Job description

Long-term Substitute Administrative Assistant

Assist administrators with the development and management of budgets.

Monitor, maintain, and execute necessary budget transfers, requisitions, and account reconciliations for General Funds, Revolving Funds, Grant Funds, and Student Activity accounts that are under the responsibility of the Principal or school-based administrator.

Run monthly reports from Financial Management System (MUNIS) to verify, reconcile, and monitor expenditures and provide budget projections as required.

Advise administrator of account balances and specific issues or concerns.

Interact with vendors and contracted providers supplying goods and services to the district and schools.

Process requisition requests and purchase orders, confirm receipt of materials and services, oversee distribution of supplies and materials.

Track and monitor open purchase orders, and prepare purchase orders for payment.

Resolve routine billing issues.

Coordinate yearly supply “bid list” items.

Support administrators with implementing proper purchasing procedures.

Coordinate payments for Preschool Tuition

REQUIREMENTS

SCHEDULE

Immediate start date, with an anticipated end date of December 23, 2026 (subject to change). May work up to six (6) hours per week.