Branch Administrative Assistant – Fast-Paced Office Support

Cleary Building Corp; Ozark (MO); On-site; USD 23,000 - 26,000; Full time

Job summary

Cleary Building Corp. is hiring a Branch Administrative Assistant to support day-to-day branch operations in Ozark, MO. You will handle phones, data entry, filing, and inventory, while maintaining timely communications with customers and team members.

The role requires strong organizational skills, proficiency in Microsoft Excel and Outlook, and the ability to multitask in a fast-paced environment. Competitive starting wage and full-time schedule offered.

Qualifications

• Previous administrative or customer service experience preferred.
• Proficiency in Microsoft Office Suite, especially Excel and Outlook.
• Strong organizational and communication skills.
• Ability to multitask and take initiative.
• High school diploma or equivalent required.

Responsibilities

• Answer phones and route calls/messages accurately and promptly
• Review employee and client paperwork for completeness and accuracy
• Enter data for reports and employee time records
• Maintain office and material inventory; order supplies as needed
• Prepare weekly branch mailings and reports (Expense Reports, IMPAC Reports, DOT Logbooks/DVIRs, etc.)
• Keep brochure racks stocked and organized
• Track leads and enter into internal systems daily
• Pin sold buildings on branch map
• Maintain clean and organized office space (weekly cleaning duties include dusting, mopping, vacuuming, restocking, and cleaning restrooms and windows)
• Monitor outside appearance of the branch (litter, mowing, snow removal, etc.)
• Sweep and organize inventory storage area
• Confirm inventory levels match branch records (INV-15)
• Coordinate inventory pick-ups as needed
• Wash and clean company sales vehicles as needed

Skills

Organizational skills

Communication skills

Multitasking

Initiative

Customer service experience

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Microsoft Excel

Microsoft Outlook

Job description

Cleary Building Corp. is hiring a Branch Administrative Assistant to support day-to-day branch operations in Ozark, MO. You will handle phones, data entry, filing, and inventory, while maintaining timely communications with customers and team members.

The role requires strong organizational skills, proficiency in Microsoft Excel and Outlook, and the ability to multitask in a fast-paced environment. Competitive starting wage and full-time schedule offered.