Branch Operations Administrator

Graybar; Phoenix (AZ); On-site; USD 25,000 - 35,000; Full time

Benefits offered by this job

Medical, Dental, Vision benefits

Life Insurance

Flexible Spending Accounts

Disability Benefits

Profit Sharing

401(k) with company match

Paid vacation & sick days

Paid holidays

Wellness day

Volunteer time off

Educational reimbursement

Career development

Employee stock ownership

Job summary

Graybar is seeking a Branch Administrator in the Phoenix area to handle administrative and clerical tasks and support resolution of local service issues. You will manage billing, order processing, PODs, credits/deductions, and daily LIV reports, while contributing to quality improvement initiatives and maintaining company records.

The role requires a High School diploma, 1 year of experience (2+ preferred), and proficiency with MS Word, Excel, Outlook and SAP.

Qualifications

• High School education is required.
• 1 year experience required, 2+ years preferred.
• Experience with MS Word, Excel, Outlook and SAP.
• Strong data entry and organizational skills.
• Ability to multi-task while providing detailed, accurate information to various teams/functions across the organization.
• Ability to interface with all levels of employees and management.

Responsibilities

• Complete administrative tasks including job lot billing to customers, scanning/faxing orders and quotations, and providing proofs of delivery (POD) as required.
• Process customer credits and deductions and investigate/track their causes; investigate and resolve LIV workflows, and coordinate the generation and clearing of daily/weekly/monthly reports.
• Approve and key daily transactions including but not limited to returns to suppliers, returns from customers, miscellaneous billings and credits.
• Implement and participate in Quality Improvement Teams to limit rework, streamline administrative functions, and enhance the service effort within the location.
• File documents and mail, maintain tax certificate files, back up receptionist and manage Company records.
• Participate in annual inventory and closing work, review and approve reports; suggest and implement corrective actions.

Skills

MS Word

Excel

Outlook

SAP

Data entry

Organization

Multi-tasking

Communication

Education

High School Diploma

Job description

Graybar is seeking a Branch Administrator in the Phoenix area to handle administrative and clerical tasks and support resolution of local service issues. You will manage billing, order processing, PODs, credits/deductions, and daily LIV reports, while contributing to quality improvement initiatives and maintaining company records.

The role requires a High School diploma, 1 year of experience (2+ preferred), and proficiency with MS Word, Excel, Outlook and SAP.