Office Manager

Stanford Climate Ventures; Boston (MA); Hybrid; USD 80,000 - 85,000; Full time

Benefits offered by this job

Private Health Insurance

401K Retirement Plan

Performance Bonuses

Cell phone reimbursement

Apple gear provided

Employee Assistance Program

Daily lunch allowance

Job summary

Workable’s Boston office is seeking a seasoned Office Manager to own the space end-to-end and be the local face of People Operations in the US. You’ll handle HR administration, onboarding, records, benefits, time off, and payroll inputs for the US entity, while coordinating with Athens and Finance to ensure smooth monthly close and vendor management.

You’ll build a strong office culture, manage the budget, plan events, and ensure compliance.

Qualifications

• Bachelor's degree in Business, HR, Finance, or related field.
• 6+ years in office management, HR generalist or HR coordinator, or business operations roles—ideally a mix.
• Demonstrated experience owning a budget.
• Hands-on HR administration experience — onboarding, employee records, benefits, and time off.
• Exposure to US payroll and benefits administration.
• Eligible to work in the United States.
• Familiarity with AI tools.

Responsibilities

• Own the day-to-day running of the Boston office — facilities, supplies, vendors, and the overall experience of everyone who walks through the door.
• Be the people person for the office: the first point of contact for any employee question, big or small, and the person who makes a growing office still feel like a team.
• Serve as the local HR presence in Boston — onboarding logistics for new hires, employee records, benefits enrollment support, and first-line policy questions — handling day-to-day employee matters with discretion and knowing when to escape.
• Execute the People Operations processes our central team in Athens designs and owns: onboarding, time off, benefits administration, and the performance cycle. You make them land locally, and you tell Athens what isn’t working.
• Own the Boston office budget: track spend against plan, flag variances, and feed into the annual budgeting cycle.
• Process and code supplier invoices, route them for approval, administer the local expense process against policy, and liaise with our Finance team in Athens on billing and vendor payments.
• Prepare and check monthly payroll inputs for the US entity, for Finance and People Operations to review and approve.
• Support month-end close with local accruals, prepayments, and vendor documentation, and act as the local contact for our US tax and accounting team.
• Manage relationships and contracts with vendors, service providers, and the landlord, and act as the local point of contact for health and safety, building access, and office compliance.
• Plan and run team events, celebrations, and culture moments that keep the office feeling connected.
• Support visiting leadership and the wider team with scheduling, travel coordination, and general assistance as needed.

Skills

Budget ownership

HR administration

Onboarding

Employee records

US payroll awareness

Education

Bachelor's degree in Business, HR, Finance, or related field

Tools

HRIS

Accounts payable system

AI tools

Workable familiarity

Job description

Workable covers the full hiring-to-employment lifecycle in one platform. A mature applicant tracking system — with access to 200+ job boards and 400M+ candidate profiles — sits alongside employee management, onboarding, time tracking, and performance tools. In 2026, Workable launched the first end-to-end AI recruiting agent: it sources, screens, and qualifies candidates autonomously. Over 6,200 companies in 100+ countries use Workable, and 35,000+ companies have hired through it, making 2.1 million hires and counting.

We're a team that cares about doing things well — and about the people we do it with.

Our Boston office is home to around 50 Workable teammates, and we’re looking for an Office Manager to be the heartbeat of that space and the go-to person for the team. You’ll own the office end to end. And because you’re the only member of our People function on the ground in Boston, you’ll also be the local face of both: handling HR administration alongside our central People Operations team in Athens, and supporting Finance with the office budget, invoices, expenses, and payroll inputs for the US entity. It’s a role for someone who likes being at the center of things, works well independently, and takes satisfaction from making a place run properly.

Key responsibilities

• Own the day-to-day running of the Boston office — facilities, supplies, vendors, and the overall experience of everyone who walks through the door.
• Be the people person for the office: the first point of contact for any employee question, big or small, and the person who makes a growing office still feel like a team.
• Serve as the local HR presence in Boston — onboarding logistics for new hires, employee records, benefits enrollment support, and first-line policy questions — handling day-to-day employee matters with discretion and knowing when to escape.
• Execute the People Operations processes our central team in Athens designs and owns: onboarding, time off, benefits administration, and the performance cycle. You make them land locally, and you tell Athens what isn’t working.
• Own the Boston office budget: track spend against plan, flag variances, and feed into the annual budgeting cycle.
• Process and code supplier invoices, route them for approval, administer the local expense process against policy, and liaise with our Finance team in Athens on billing and vendor payments.
• Prepare and check monthly payroll inputs for the US entity, for Finance and People Operations to review and approve.
• Support month-end close with local accruals, prepayments, and vendor documentation, and act as the local contact for our US tax and accounting team.
• Manage relationships and contracts with vendors, service providers, and the landlord, and act as the local point of contact for health and safety, building access, and office compliance.
• Plan and run team events, celebrations, and culture moments that keep the office feeling connected.
• Support visiting leadership and the wider team with scheduling, travel coordination, and general assistance as needed.

Required:

• Bachelor's degree in Business, HR, Finance, or a related field.
• 6+ years in office management, HR generalist or HR coordinator, or business operations roles — ideally a mix.
• Demonstrated experience owning a budget.
• Hands-on HR administration experience — onboarding, employee records, benefits, and time off.
• Exposure to US payroll and benefits administration.
• Eligible to work in the United States.
• Familiarity with AI tools.

Preferred:

• Experience working in a local office (roughly 30-75 people) that’s part of a larger global company, reporting into functions based in another country and time zone.
• Experience with expense management, invoice processing, and working to a monthly close calendar.
• Familiarity with an HRIS and with an accounts payable or accounting system.
• Familiarity with Workable is a plus.

Our employees enjoy benefits that make them more productive and contribute directly to the development of their professional skills. We want to be able to attract the best of the best and make sure they keep getting better. On top of an exciting, vibrant and intellectually challenging workplace, we offer:

• Competitive salary range: $80,000 – $85,000 USD annually, depending on experience and skills

• Comprehensive Coverage: Private Health Insurance, Life, and AD&D Insurance to keep you and your loved ones secure.
• Financial Wellness: 401K, Retirement Plan, and Performance Bonuses to invest in your future.
• Stay Connected: Cell phone reimbursement for seamless communication.
• Work in Style: Apple gear provided to set you up for success.
• Support When You Need It: Access to our Employee Assistance Program (EAP) for personal and professional support.
• Daily Fuel: Receive a daily lunch allowance to keep you energized and productive during your workday at the office.

Workable is most decidedly an equal opportunity employer. We want applicants of diverse background and hire without regard to race, color, gender, religion, national origin, ancestry, disability, age, sexual orientation, or any other characteristic protected by law.