Bookkeeper - Personal & Administrative Assistant

Bighorn Law; Redondo Beach (CA); On-site; USD 41,000 - 55,000; Part time

Job summary

Bighorn Law is seeking a highly organized Bookkeeper / Personal & Administrative Assistant to support a busy South Bay business owner across multiple businesses, real estate investments, and personal responsibilities.

The role covers bookkeeping, admin tasks, scheduling, vendor coordination, and travel support. It requires several years of bookkeeping and administrative experience, proficiency with QuickBooks Online and Excel/Google Sheets, and a trustworthy, discreet, proactive approach.

Qualifications

• Several years of bookkeeping and administrative experience.
• Proficient with QuickBooks Online and spreadsheet tools (Excel/Google Sheets).
• Trustworthy, discreet, organized, resourceful and dependable.

Responsibilities

• Maintain accurate bookkeeping records using QuickBooks Online.
• Categorize transactions and reconcile bank and credit card accounts.
• Process invoices, bills, reimbursements, and expense reports.
• Track business and property-related expenses.
• Organize receipts, financial documents, and records.
• Coordinate with bookkeepers, CPAs, payroll providers, and other professionals.
• Assist with multiple businesses and real estate investment properties.
• Manage calendars, appointments, reminders, and follow-ups.
• Coordinate household and property vendors, repairs, and service appointments.
• Assist with travel, reservations, errands, purchases, returns, and other personal needs.
• Help organize files, correspondence, insurance documents, subscriptions, and recurring expenses.
• Take ownership of miscellaneous projects and ensure completion.

Skills

Bookkeeping

Administrative support

Organized

Tools

QuickBooks Online

Excel

Google Sheets

Online banking

Productivity tools

Job description

We are looking for a highly organized, dependable, and detail-oriented Bookkeeper / Personal & Administrative Assistant to support a busy South Bay business owner across multiple businesses, real estate investments, and personal responsibilities.

This is a hands-on role for someone who enjoys keeping both finances and life organized. The ideal candidate has solid bookkeeping experience, is comfortable working independently, and is equally willing to help coordinate appointments, vendors, projects, paperwork, and day-to-day administrative needs.

Responsibilities include:

• Maintain accurate bookkeeping records using QuickBooks Online

• Categorize transactions and reconcile bank and credit card accounts

• Process invoices, bills, reimbursements, and expense reports

• Track business and property-related expenses

• Organize receipts, financial documents, and records

• Coordinate with bookkeepers, CPAs, payroll providers, and other professionals

• Assist with multiple businesses and real estate investment properties

• Manage calendars, appointments, reminders, and follow-ups

• Coordinate household and property vendors, repairs, and service appointments

• Assist with travel, reservations, errands, purchases, returns, and other personal needs

• Help organize files, correspondence, insurance documents, subscriptions, and recurring expenses

• Take ownership of miscellaneous projects and make sure things actually get completed

Who We're Looking For

We'd especially like to meet someone who has several years of bookkeeping and administrative experience and is looking for a stable, long-term position.

You should be comfortable with QuickBooks Online, Excel/Google Sheets, online banking, and modern productivity tools. More importantly, we're looking for someone who is trustworthy, discreet, organized, resourceful, proactive, and dependable.

This isn't a role where you'll sit and wait for instructions all day. We're looking for someone who notices what needs to be done, communicates well, follows through, and enjoys making someone else's business and personal life run more smoothly.

Experience supporting an executive, family office, real estate professional, property-management company, or small-business owner would be especially valuable.

Position Details

Location: Redondo Beach
Hours: Approximately 20-40 hours per week
Compensation: $30-$40/hour, depending on experience
Schedule: Primarily weekdays with some flexibility
Position: Long-term opportunity