Bookkeeper

Career Group; Los Angeles (CA); On-site; USD 28,000 - 42,000; Part time

Job summary

A leading company is seeking a part-time Bookkeeping Assistant to support high-profile philanthropists in Los Angeles. This role involves maintaining financial operations, handling vendor payments, and providing administrative assistance in a private home office. Ideal candidates will have strong QuickBooks expertise and exceptional attention to detail, making it perfect for someone looking for meaningful work in a respectful environment.

Qualifications

• Expertise in QuickBooks and expense tracking.
• Prior experience in bookkeeping or family office preferred.
• Exceptional attention to detail and discretion.

Responsibilities

• Maintain and reconcile personal and household bank accounts in QuickBooks.
• Prepare and issue weekly checks to house staff.
• Collaborate with the principals’ executive assistant for scheduling.

Skills

QuickBooks

Attention to detail

Discretion

Organizational skills

Education

Experience in bookkeeping or personal assistant role

Job description

Part-Time Bookkeeping Assistant | High-Profile Philanthropists | West LA

We are seeking a detail-oriented and discreet Bookkeeping Assistant to support two high-profile philanthropists with household financial operations and administrative coordination. This part-time position is ideal for someone with strong QuickBooks expertise, meticulous record-keeping skills, and the ability to handle light personal assistant duties in a private home office setting.

Schedule: Part-time, 3–4 days/week (Monday–Thursday, 9 AM–4 PM)

Pay Rate: $35/hour

Key Responsibilities

QuickBooks & Financial Oversight (Primary Responsibility)

• Maintain and reconcile multiple personal and household bank and credit accounts in QuickBooks.
• Categorize and cross-reference transactions, manually entering and tracking checks, rare purchases, and vendor payments.
• Monitor accounts for unusual activity; verify PayPal transactions (Etsy, Uber, Amazon, etc.) due to past fraud concerns.
• Track and follow up on refunds and reimbursements.
• Run charitable donation reports and assist with year-end tax preparation for coordination with CPAs (Stan Katz & Nedra).
• Ensure proper paper trail for all UBS, Credit Suisse, and donation-related documents.
• Generate and submit weekly balance summaries for the principals; assist with check writing and account transfers as directed.
• Maintain minimum balances and ensure timely (but not early) bill payments per household preferences.

Vendor Payments & Staff Payroll Support

• Prepare and issue weekly checks to house staff (e.g., housekeeping, personal trainer, gardener).
• Organize and pay incoming invoices from regular vendors (e.g., pest control, pool service, cleaning).
• Oversee recordkeeping of routine and seasonal maintenance tasks.

Administrative Assistance (Secondary)

• Collaborate with the principals’ executive assistant and household staff to coordinate light scheduling, maintenance, and travel logistics.
• Maintain digital and physical files for receipts, statements, and key contacts.
• Update household schedules and communicate with external contacts (vendors, event planners, travel agents) as needed.
• Assist in correspondence and follow-ups for philanthropic engagements and charitable event planning.
• Provide minor pet care for their small dog, such as occasional feeding or vet appointment coordination.

Qualifications

• Expertise in QuickBooks with a strong understanding of expense tracking and reconciliation.
• Prior experience in a bookkeeping, family office, or personal assistant role preferred.
• Exceptional attention to detail and discretion when handling sensitive financial and personal information.
• Comfort working in Mac and PC environments (iPhone, MacBook, etc.).
• Ability to work independently, stay organized, and prioritize weekly financial tasks efficiently.
• Familiarity with high-net-worth households or executive-level reporting is a plus.

This position offers a flexible part-time schedule with consistent weekly responsibilities, ideal for someone seeking meaningful and steady work in a calm, respectful home office setting. If you enjoy working behind the scenes to keep systems running smoothly, we’d love to hear from you.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/

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