Onsite Bookkeeper & Admin Specialist — Surprise, AZ

Ledgent; Surprise (AZ); On-site; USD 52,000 - 65,000; Full time

Benefits offered by this job

401(k) plan with 4% company match

Medical, dental, and vision benefits

PTO prorated + Christmas week off

Paid holidays

Job summary

Ledgent Finance & Accounting's client in Surprise, AZ is seeking a dedicated Bookkeeper to join the team in-office. The role combines bookkeeping with light administrative duties in a dynamic work environment, offering a comprehensive benefits package.

Responsibilities include data entry in QuickBooks Desktop, processing invoices and expense reports, payroll support, HR onboarding tasks, and coordinating internal communications.

Qualifications

• 3+ years of Bookkeeping experience.
• Proficiency in QuickBooks Desktop.
• Strong skills in Excel and MS Office.

Responsibilities

• Enter customer payment data and bills into QuickBooks Desktop; add freight charges to purchase orders.
• Process invoices, purchase orders, and expense reports accurately and timely.
• Track raw material usage in daily morning reports and reorder supplies proactively to avoid shortages.
• Handle all incoming and outgoing mail and deliveries efficiently.
• Greet walk-ins, answer phones, and route calls professionally.
• Conduct regular property walkthroughs to ensure the site is well-maintained and visually presentable.
• Assist with HR onboarding tasks, including managing applications and new hire paperwork.
• Support timekeeping and payroll preparation as needed.
• Help coordinate internal employee events and communications.
• Keep the breakroom and vending areas fully stocked and orderly.
• Provide cross-departmental support and assist with project coordination for department heads.

Skills

Bookkeeping

Attention to detail

Tools

QuickBooks Desktop

Excel

MS Office

Job description

Ledgent Finance & Accounting's client in Surprise, AZ is seeking a dedicated Bookkeeper to join the team in-office. The role combines bookkeeping with light administrative duties in a dynamic work environment, offering a comprehensive benefits package.

Responsibilities include data entry in QuickBooks Desktop, processing invoices and expense reports, payroll support, HR onboarding tasks, and coordinating internal communications.