Bookkeeper / Office Manager

Rani Foods; Houston (TX); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Paid time off

Job summary

Rani Foods in Houston, TX is seeking a Bookkeeper / Office Manager to own day-to-day books and the financial hygiene of the business. You will maintain records, process invoices and payments, and generate clear reports for the CEO/COO.

This is an ownership role requiring 3+ years of full-charge bookkeeping, experience with Sage 50 or QuickBooks (willing to learn Peachtree), strong Excel, and high integrity. On-site full-time position at 6603 Theall Rd, Houston, with PTO.

Qualifications

• 3+ years full-charge bookkeeping in a small/mid-size or inventory/product business.
• Experience with Sage 50 (Peachtree) or QuickBooks; willingness to learn Peachtree.
• Demonstrated ownership - someone who catches problems and acts, not just records.
• Strong Excel; comfortable analyzing statements and spotting anomalies.
• High integrity and discretion with financial information.

Responsibilities

• Maintain accurate books in Sage 50 (Peachtree): enter bills, invoices, record payments, keep accounts current.
• Reconcile bank, marketplace, and credit-card statements monthly.
• Generate customer invoices from FBA pick sheets, wholesale orders, and retail store orders.
• Oversee offshore team that supports billing, bookkeeping, and related tasks.
• Support monthly close and produce clear reports for the CEO/COO.
• Review credit-card statements line-by-line to flag personal use or anomalies.
• Audit bills and recurring expenses for errors, overbilling, and waste.
• Own the payment calendar to ensure no missed due dates.
• Track spending against budget; surface inefficiencies and propose fixes.
• Renegotiate recurring services to maintain the most efficient rate.

Skills

Full-charge BK

Excel

Ownership

Discretion

Financial analysis

Ethics

Tools

Sage 50 (Peachtree)

QuickBooks

Job description

Rani Foods is a food importer selling our own "Rani Brand" direct-to-consumer (Amazon, Walmart, Target, and more), through wholesale, and in two retail stores. We are in our 47th year in business and going strong.

About the Role

We're looking for a Bookkeeper / Office Manager to own our day-to-day books and the financial hygiene of the business - the responsible set of eyes on every dollar that leaves the company.

This is an ownership role. Beyond keeping accurate records, we want someone who proactively finds inefficiencies, catches misuse, makes sure nothing slips, and plugs leaks without being asked.

• Maintain accurate books in Sage 50 (Peachtree): enter bills and invoices, record payments, keep accounts current
• Reconcile bank, marketplace (Amazon/Walmart/etc.), and credit-card statements monthly
• Generate customer invoices from FBA pick sheets, wholesale orders, and retail store orders
• Oversee our offshore team that supports billing, bookkeeping, and other tasks
• Support monthly close and produce clear reports for the CEO/COO

Spend Oversight & Internal Controls (the heart of this role)

• Review every credit-card statement line by line - flag personal use, duplicate charges, or anything that looks off
• Audit bills and recurring expenses for errors, overbilling, and waste
• Own the payment calendar so nothing is missed (e.g., credit-card due dates)
• Track spending against budget; surface inefficiencies and propose fixes
• Shop and renegotiate recurring services - electricity, telecom, insurance, and similar - to keep us on the most efficient rate

Payroll & Compliance Support

• Verify payroll is processed correctly and on time; reconcile payroll entries
• Maintain expense, rental, property-tax, and insurance logs

Office Operations

• Keep the office running smoothly day to day
• Answer phones and handle some sales orders and invoicing (secondary to the financial duties)

Required

• 3+ years full-charge bookkeeping, ideally at a small/mid-size or inventory/product business
• Sage 50 (Peachtree), or strong QuickBooks experience with willingness to learn Peachtree
• Demonstrated ownership - someone who catches problems and acts, not just records
• Strong Excel; comfortable analyzing statements and spotting anomalies
• High integrity and discretion with financial information

Nice to Have

• A track record of cutting costs or renegotiating vendors

Working With AI

AI is a big supporter in many of these tasks (reconciling, pattern recognition, statement reviews), and we want people on our team who know how to use it. We also plan to change ERPs and would love someone who can help lead that.

Details

• Pay: $22.00 - $28.00 per hour
• Job type: Full-time
• Benefits: Paid time off
• Work location: In person - 6603 Theall Rd, Houston, TX 77066
• Ability to commute to Houston, TX 77066 required