Bookkeeper

Commercial Business Forms, Inc.; Cedar Knolls (NJ); On-site; USD 65,000 - 76,000; Full time

Benefits offered by this job

Medical coverage

PTO

Job summary

Commercial Business Forms, Inc. in Cedar Knolls, NJ is seeking a meticulous Bookkeeper to own day-to-day financial records, including A/P, A/R, invoicing, GL, and payroll input. You will work closely with ownership, sales, and our outside accounting firm, with real ownership of how money moves through the company.

We are open to a full-time or part-time arrangement for the right candidate, and offer medical coverage and PTO. Experience in print, manufacturing, or distribution is a plus.

Qualifications

• 10+ years of bookkeeping or full-charge accounting experience.
• Strong working knowledge of AP, AR, general ledger, bank reconciliations, and month-end close.
• Experience working alongside an outside accounting firm or CPA through month-end and year-end close.
• Familiarity with inventory tracking and reconciliation.
• Hands-on experience with QuickBooks, DemandBridge, or Equantum, and ADP or a comparable payroll platform.
• Comfort with Excel and shared-drive file organization.
• Experience in a small business environment where you own the full accounting cycle rather than a single piece of it.
• High attention to detail, strong follow-through, and the ability to work independently.

Responsibilities

• Enter vendor invoices into the accounting system and assign expenses to the correct purchase order.
• Create and file PDF copies of invoices in designated shared drive folders.
• Follow up with vendors on missing invoices and pending orders.
• Set up new vendors with complete and accurate information.
• Record check and credit card payments and prepare bank deposits.
• Upload and post deposits in both the bank and accounting systems.
• Set up ACH information to support electronic payments.
• Reconcile UPS invoices against open orders and keep tracking numbers current in the system.
• Enter freight charges into orders and process the related invoices.
• Generate and send client invoices by email and mail (if applicable).
• Maintain organized open and closed invoice records.
• Enter and maintain general ledger data with a high degree of accuracy.
• Process tax payments on time to maintain compliance.
• Input payroll into ADP and maintain payroll records.
• Prepare and review month-end financial reports.
• Research and resolve order discrepancies, updating internal tracking systems as needed.
• Partner with the outside accounting firm that oversees our books on the month-end close.
• Perform and reconcile monthly bank reconciliations, resolving open items in a timely manner.
• Maintain inventory tracking records and support periodic inventory reconciliation.
• Prepare schedules, backup, and supporting documentation for year-end closing.
• Serve as the day-to-day point of contact for the firm's requests and follow-up questions.
• Manage office supplies and handle incoming mail.
• Take on occasional additional duties in support of the management team and other departments

Skills

Bookkeeping

Accounts payable

Accounts receivable

General ledger

Payroll processing

ADP

QuickBooks

Excel

Vendor management

Attention to detail

Tools

QuickBooks

DemandBridge

Equantum

ADP

Job description

PrintCBF is a full-service print, promotional products, and packaging partner headquartered in Cedar Knolls, NJ. For more than four decades, we've helped businesses produce the materials that keep their operations running and their brands visible.

Our capabilities span Commercial Print · Promotional Products · Thermal Tags & Labels · Custom Packaging · Direct Mail · Large Format Graphics · Kitting & Fulfillment.

We serve 500+ clients nationwide across healthcare, hospitality, higher education, automotive, financial services, and municipal parking. With a network of 19 production locations across the U.S. and access to over one million promotional SKUs, we deliver faster turnarounds, lower shipping costs, and consistent quality wherever our clients operate.

What sets us apart is how we work. Every client gets white-glove service from concept to delivery, backed by a team that treats their business like our own. If it needs to be printed, we make it happen.

The Role

The Bookkeeper owns our day-to-day financial record-keeping: accounts payable, accounts receivable, invoicing, general ledger, and payroll input. This is a detail-driven role at the center of the business. You will work closely with ownership, sales, and vendors, as well as with the outside accounting firm that oversees our books, and you will have real ownership of how money moves through the company.

We are open to structuring this as a full-time or part-time position for the right candidate.

Key Responsibilities

Accounts Payable

• Enter vendor invoices into the accounting system and assign expenses to the correct purchase order
• Create and file PDF copies of invoices in designated shared drive folders
• Follow up with vendors on missing invoices and pending orders
• Set up new vendors with complete and accurate information

Accounts Receivable

• Record check and credit card payments and prepare bank deposits
• Upload and post deposits in both the bank and accounting systems
• Set up ACH information to support electronic payments

Invoicing

• Reconcile UPS invoices against open orders and keep tracking numbers current in the system
• Enter freight charges into orders and process the related invoices
• Generate and send client invoices by email and mail (if applicable)
• Maintain organized open and closed invoice records

General Ledger and Payroll

• Enter and maintain general ledger data with a high degree of accuracy
• Process tax payments on time to maintain compliance
• Input payroll into ADP and maintain payroll records
• Prepare and review month-end financial reports
• Research and resolve order discrepancies, updating internal tracking systems as needed

Working with Our Accounting Firm

• Partner with the outside accounting firm that oversees our books on the month-end close
• Perform and reconcile monthly bank reconciliations, resolving open items in a timely manner
• Maintain inventory tracking records and support periodic inventory reconciliation
• Prepare schedules, backup, and supporting documentation for year-end closing
• Serve as the day-to-day point of contact for the firm's requests and follow-up questions

Office Support

• Manage office supplies and handle incoming mail
• Take on occasional additional duties in support of the management team and other departments

What We Are Looking For

• 10+ years of bookkeeping or full-charge accounting experience
• Strong working knowledge of AP, AR, general ledger, bank reconciliations, and month-end close
• Experience working alongside an outside accounting firm or CPA through month-end and year-end close
• Familiarity with inventory tracking and reconciliation
• Hands-on experience with QuickBooks, DemandBridge, or Equantum, and ADP or a comparable payroll platform
• Comfort with Excel and shared-drive file organization
• Experience in a small business environment where you own the full accounting cycle rather than a single piece of it
• High attention to detail, strong follow-through, and the ability to work independently
• Clear, professional communication with vendors, clients, and internal teams
• Experience in print, manufacturing, or distribution is a plus

Compensation: $65,000 to $76,000 annually ($31.25 to $36.54 per hour)

• Benefits: Medical coverage & PTO. Part-time employees working 25 or more hours per week are eligible for the same health benefits as full-time staff. Part-time is paid hourly for hours worked; paid holidays and vacation apply to full-time employees only.