Bookkeeper/Office Administrator

Beacon Hill; Philadelphia (Philadelphia County); On-site; USD 37,000 - 44,000; Full time

Job summary

Beacon Hill is seeking a Bookkeeper/Office Administrator for a contract-to-hire role in Philadelphia, PA. The ideal candidate will manage AP/AR, payroll, reconciliations, and GL, in a manufacturing environment, with exposure to month-end and year-end close.

Responsibilities include vendor and payroll duties, journal entries, financial reporting support, tax prep coordination with external CPA, HR tasks, onboarding, and benefits administration.

Qualifications

• 3+ years of bookkeeping, accounting, or full-charge bookkeeping experience.
• Experience with AP, AR, payroll, reconciliations, and general ledger accounting.
• Experience with an ERP or accounting software required.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Knowledge of onboarding, employee records management, and HR administration.
• Strong organizational skills with exceptional attention to detail.
• Accounting degree or equivalent work experience.

Responsibilities

• Manage full-cycle Accounts Payable and Receivable.
• Process payroll and maintain payroll records.
• Perform bank and credit card reconciliations.
• Prepare journal entries and maintain the general ledger.
• Assist with monthly financial reporting and cash flow tracking.
• Support job costing, purchase order management, and vendor invoice processing.
• Coordinate annual tax preparation activities with the outside CPA.
• Maintain employee records, I-9 documentation, and personnel files.
• Facilitate onboarding, offboarding, and benefits administration.
• Track PTO, leave requests, and employee compliance documentation.
• Provide recruiting support through job postings, candidate screening, and interview scheduling.
• Assist with workers' compensation reporting and OSHA log maintenance.
• Support administrative operations across multiple affiliated business entities.

Skills

Bookkeeping

Payroll processing

Vendor management

ERP systems

Excel

HR administration

Education

Accounting degree

Tools

ERP software

Microsoft Office

Job description

Bookkeeper/Office Administrator (1679946FICCKL) Philadelphia, Pennsylvania

Salary: USD27 - USD32 per hour

A Beacon Hill client in the manufacturing industry is seeking a Bookkeeper/Administrator to join their team in Philadelphia, PA. This is a contract tohire opportunity offering $27/hr to $32/hr hourly, depending on experience. It’s a great opportunity for someone with bookkeeping experience who is looking for long term stability and the chance to grow within a structured accounting environment while gaining exposure to month end and year end close activities. The ideal candidate will bring a strong bookkeeping background, experience supporting HR functions, and comfortable in a manufacturing environment.

Position Summary:

• Manage full-cycle Accounts Payable and Accounts Receivable
• Process payroll and maintain employee payroll records
• Perform bank and credit card reconciliations
• Prepare journal entries and maintain the general ledger
• Assist with monthly financial reporting and cash flow tracking
• Support job costing, purchase order management, and vendor invoice processing
• Coordinate annual tax preparation activities with the outside CPA
• Maintain employee records, I-9 documentation, and personnel files
• Facilitate onboarding, offboarding, and benefits administration
• Track PTO, leave requests, and employee compliance documentation
• Provide recruiting support through job postings, candidate screening, and interview scheduling
• Assist with workers' compensation reporting and OSHA log maintenance
• Support administrative operations across multiple affiliated business entities

Technical Qualifications:

• 3+ years of bookkeeping, accounting, or full-charge bookkeeping experience
• Experience with Accounts Payable, Accounts Receivable, payroll, reconciliations, and general ledger accounting
• Experience with an ERP or accounting software required
• Proficiency in Microsoft Excel, Word, and Outlook
• Knowledge of onboarding, employee records management, and HR administration
• Strong organizational skills with exceptional attention to detai
• Accounting degree or equivalent work experience