Bookkeeper / Accounting & Administrative Assistant

Stealth Construction; Richmond, Northern (TX, KY); Hybrid; USD 45,000 - 55,000; Full time

Job summary

Stealth Construction is seeking a detail-oriented Bookkeeper / Accounting & Administrative Assistant to support day-to-day accounting and administrative operations. The ideal candidate will manage AP/AR, invoicing, payroll support, and project documentation using QuickBooks.

The role requires accuracy, organization, and ability to handle 100+ employee payroll-related records while maintaining organized filing systems and coordinating with vendors and subcontractors.

Qualifications

• Bachelor’s degree in accounting, finance or related field preferred.
• Strong bookkeeping knowledge and accounting process understanding.
• Experience with AP/AR, invoicing and payroll support is needed.

Responsibilities

• Maintain up-to-date financial records and bookkeeping.
• Manage Accounts Payable (AP) and Accounts Receivable (AR).
• Prepare, issue, track, and follow up on invoices.
• Reconcile customer and vendor payments with records.
• Enter transactions in QuickBooks and assist with reconciliations.
• Support monthly financial reporting and payroll-related records.
• Provide general administrative support and filing for contracts and docs.
• Coordinate with vendors, subcontractors, and project teams.

Skills

Bookkeeping

AP/AR

Invoicing

Payroll support

Construction industry experience

Office administration

Education

Bachelor's degree in Accounting, Finance, or related field

Tools

QuickBooks

Excel

Word

Job description

Stealth Construction is seeking a detail-oriented, organized, and dependable Bookkeeper / Accounting & Administrative Assistant to support our day-to-day accounting, financial, and administrative operations. The ideal candidate will have experience with bookkeeping, accounts payable and receivable, invoicing, payment reconciliation, payroll support, QuickBooks, and general office administration. Experience working with construction companies, vendors, subcontractors, and project documentation is a plus.

Responsibilities

• Maintain accurate and up-to-date financial records and bookkeeping.
• Manage Accounts Payable (AP), including processing and recording vendor and subcontractor invoices.
• Manage Accounts Receivable (AR), including customer invoices and payments.
• Prepare, issue, track, and follow up on invoices.
• Reconcile customer and vendor payments with accounting records.
• Enter and maintain transactions in QuickBooks.
• Assist with bank and account reconciliations.
• Assist with monthly financial reporting and other accounting activities.
• Ensure financial transactions are recorded accurately and in a timely manner.
• Assist with payroll-related records, timesheets, and documentation for 100+ employees.
• Administrative & Office Support
• Perform general administrative duties
• Maintain organized digital and physical filing systems for contracts, invoices, project records, and other documents.
• Print, organize, and distribute project plans and other construction documents.
• Coordinate administrative matters with vendors, subcontractors, customers, and other business partners.
• Assist with processing payments and other financial transactions.
• Pick up and drop off checks, documents

Requirements

• Bachelor's degree in Accounting, Finance, Business, or a related field preferred.
• Strong knowledge of bookkeeping principles and accounting processes.
• Proficiency in Microsoft Office, particularly Excel and Word.