Construction Contract Administrator

The Misch Group; Los Angeles (CA); On-site; USD 70,000 - 95,000; Full time

Job summary

The Misch Group seeks an experienced accounting professional to manage various financial operations in the construction industry. This hands-on role involves accounting responsibilities, from payroll processing to project cost management, requiring a detail-oriented individual proficient in QuickBooks. Ideal candidates will thrive in a collaborative atmosphere and demonstrate strong communication skills alongside construction accounting expertise.

Qualifications

• 3+ years in commercial construction accounting.
• Proficiency in QuickBooks Pro Desktop.
• Strong AP/AR, GL, and payroll experience.
• In-house payroll processing experience.
• Excel and Microsoft Office proficiency.

Responsibilities

• Record and reconcile project costs in QuickBooks (GL, job cost, AP/AR).
• Process payments to subcontractors and vendors; track lien releases and 20-day notices.
• Generate client invoices and pay applications.
• Manage monthly GL, bank, and credit card reconciliations.
• Handle full-cycle, in-house payroll (biweekly), including tax filings, W2s, W9s, 940/941, garnishments.
• Perform insurance audits and worker’s comp compliance.
• Serve as HR lead: monitor hours, track deductions, manage employee records.
• Support accounting needs for real estate properties (e.g., rent tracking, vendor payments).
• Manage bid board and estimator assignments.
• Coordinate reports and data for CPA and upper management.

Skills

QuickBooks Pro Desktop

AP/AR

GL

Payroll

Excel

Microsoft Office

Job description

About the Company

A well-established and growing construction firm with over 30 years of industry expertise. The office environment is professional yet relaxed, with a close-knit team that values efficiency, strong communication, and results-driven operations. The company also manages a portfolio of real estate assets, offering exposure to both construction and property management.

Position Overview

This role oversees a wide range of responsibilities in accounting, contracts, payroll, and HR. Ideal candidates will be confident, proactive, and detail-driven with deep experience in construction accounting and QuickBooks Pro Desktop. This is a hands-on role requiring someone who thrives in a fast-paced and collaborative setting.

Key Responsibilities

• Record and reconcile project costs in QuickBooks (GL, job cost, AP/AR)

• Process payments to subcontractors and vendors; track lien releases and 20-day notices

• Generate client invoices and pay applications

• Manage monthly GL, bank, and credit card reconciliations

• Handle full-cycle, in-house payroll (biweekly), including tax filings, W2s, W9s, 940/941, garnishments

• Perform insurance audits and worker’s comp compliance

• Serve as HR lead: monitor hours, track deductions, manage employee records

• Support accounting needs for real estate properties (e.g., rent tracking, vendor payments)

• Manage bid board and estimator assignments

• Coordinate reports and data for CPA and upper management

Must-Have Qualifications

• 3+ years in commercial construction accounting

• Proficiency in QuickBooks Pro Desktop

• Strong AP/AR, GL, and payroll experience

• In-house payroll processing experience

• Excel and Microsoft Office proficiency

Nice-to-Have Qualifications

• Experience communicating with clients and handling billing

• CPA collaboration and ad hoc reporting adjustments

• Notary license (or willingness to obtain)a

Ideal Candidate Profile

You bring construction industry knowledge and accounting acumen, with the ability to manage multiple competing priorities. You take pride in clear communication, accuracy, and driving results in a collaborative environment.