Bookkeeper

Harrison Richard Group; Grasonville (MD); On-site; USD 55,000 - 75,000; Full time

Job summary

Harrison Richard Group is seeking a Bookkeeper in Grasonville, Maryland, to support their financial operations across active projects. The ideal candidate will manage accurate financial recording, billing, accounts payable, and job cost tracking, ensuring reliable data for leadership decisions.

With over 10 years of experience in bookkeeping or accounting within the construction industry, proficiency in QuickBooks Online, and a solid understanding of job costing, this role is key to maintaining profitability and cash flow.

Qualifications

• 10+ years of bookkeeping or accounting experience in construction or project-based industry required.
• Proficiency in QuickBooks Online is mandatory.
• Experience with multi-entity accounting is a plus.

Responsibilities

• Enter and code all vendor and subcontractor invoices accurately.
• Prepare and issue all client invoices and progress billings in a timely manner.
• Manage administrative records and support onboarding documentation.

Skills

Bookkeeping experience

QuickBooks Online proficiency

Accounts payable knowledge

Job costing

Microsoft Office/Google Workspace

Job description

Summary: The Bookkeeper supports the financial operations of the company across all active projects and entities. This role is responsible for accurate financial recording, billing, accounts payable, and job cost tracking — providing the timely, reliable data that allows leadership to manage profitability and cash flow effectively.

Responsibilities

• Enter and code all vendor and subcontractor invoices accurately by project, division, and cost category to support actual‑vs‑estimate reporting
• Maintain accurate job cost records for ongoing budget tracking and post‑project analysis
• Ensure all expenses are recorded in the correct entity
• Support the monthly job cost review process with Project Managers and General Managers

Billing, Invoicing & Collections

• Prepare and issue all client invoices and progress billings in a timely and consistent manner
• Ensure deposits, progress billings, and final invoices are issued according to contract terms
• Coordinate draw requests with construction lenders and banks, including preparing required documentation and tracking draw approvals and funding
• Process all vendor invoices and subcontractor bills promptly and accurately
• Verify invoices match approved purchase orders and scopes of work before processing payment
• Coordinate payment schedules with the General Managers
• Prepare financial summaries and reports for General Manager review
• Support monthly and quarterly financial close processes
• Assist with audit preparation and compliance documentation as needed

Administrative & Office Support

• Manage filing systems, administrative records, and document organization
• Support onboarding documentation and personnel file maintenance
• Serve as internal administrative support for Project Managers and General Managers

Requirements

• 10+ years of bookkeeping or accounting experience — construction or project-based industry required.
• Proficiency in QuickBooks Online required.
• Experience with multi‑entity accounting a plus
• Strong working knowledge of accounts payable, accounts receivable, and job costing
• Familiarity with construction management systems and project cost coding workflows
• Proficient in Microsoft Office / Google Workspace (Excel or Sheets required)