Full Charge Bookkeeper PayrollAPAR

Guardian Fire Services; Boston (MA); On-site; USD 65,000 - 90,000; Full time

Job summary

Guardian Fire Services in Boston, MA seeks an experienced Full-Charge Bookkeeper to manage daily accounting for a growing construction organization. You will oversee A/R, A/P, payroll, HR administration, and year-end tax support, ensuring accurate records and timely reporting.

The ideal candidate has at least 5 years of full-charge bookkeeping or construction accounting experience, proficiency with QuickBooks and Sage, and strong Excel skills.

Qualifications

• Minimum of 5 years of full-charge bookkeeping or construction accounting experience.
• Experience in construction, service, or contracting industry strongly preferred.
• Strong knowledge of: Accounts Receivable, Collections, AIA billing, Progress billing, Accounts Payable, Payroll processing, Union payroll reporting.
• Ideally experience with QuickBooks, Sage, ServiceTrade and Salesforce; Paychex and/or ADP familiarity.
• Intermediate to advanced Microsoft Excel skills with formulas, pivot tables, and data analysis.

Responsibilities

• Oversee accounts receivable including AIA and progress billings.
• Process accounts payable and reconcile vendor statements.
• Process weekly or bi-weekly payroll using Paychex and/or ADP.
• Prepare journal entries and month-end closing activities; assist with reports and audits.
• Maintain general ledger and support HR/admin tasks.

Skills

Accounts Receivable

Accounts Payable

Payroll processing

Microsoft Excel

Attention to detail

Organizational skills

Communication skills

Tools

QuickBooks

Sage

ServiceTrade

Salesforce

Paychex/ADP

Job description

Position Summary

We are seeking an experienced Full-Charge Bookkeeper to join our growing construction organization. This individual will oversee the day-to-day accounting functions while supporting payroll, union reporting, HR administration, and general office operations. The ideal candidate is detail-oriented, highly organized, and comfortable working independently in a fast-paced construction environment.

This is an excellent opportunity for someone who enjoys taking ownership of the accounting process and being a key contributor to the success of the business.

Essential Responsibilities

Accounts Receivable

• Prepare and process customer invoices, including AIA and progress billings
• Monitor outstanding receivables and proactively manage collections
• Apply customer payments and reconcile accounts
• Resolve billing discrepancies with customers and project managers

Accounts Payable

• Process vendor invoices accurately and timely
• Match purchase orders, invoices, and receipts
• Prepare weekly check runs and electronic payments
• Reconcile vendor statements and resolve discrepancies

Payroll & Union Reporting

• Process weekly or bi-weekly payroll using Paychex and/or ADP
• Maintain accurate employee payroll records
• Prepare and submit certified payroll reports as required
• Complete union reporting, including dues, pension, health & welfare, and apprenticeship contributions
• Ensure compliance with applicable payroll regulations

General Accounting

• Perform bank and credit card reconciliations
• Maintain the general ledger
• Prepare journal entries and month-end closing activities
• Assist with financial reporting and budgeting
• Support year-end audits and tax preparation
• Maintain accurate accounting records and documentation

HR & Administrative Support

• Coordinate employee onboarding and new hire paperwork
• Maintain personnel files and employee records
• Assist with benefits administration and employee documentationSupport HR compliance and general office administration

Qualifications

• Minimum of 5 years of full-charge bookkeeping or construction accounting experience
• Previous experience within the construction, service, or contracting industry strongly preferred
• Strong understanding of:
  • Accounts Receivable
  • Collections
  • AIA billing
  • Progress billing
  • Accounts Payable
  • Payroll processing
  • Union payroll reporting
• Ideally Experience with:
  • QuickBooks
  • Sage
  • ServiceTrade (preferred)
  • Salesforce (preferred)
  • Paychex and/or ADP
• Intermediate to advanced Microsoft Excel skills, including formulas, pivot tables, and data analysis
• Excellent organizational skills with strong attention to detail
• Ability to prioritize multiple responsibilities and meet deadlines
• Strong communication and customer service skills

Preferred Qualifications

• Experience with certified payroll
• Familiarity with prevailing wage projects
• Experience supporting project managers and operations teams
• Knowledge of construction job costing