Bookkeeper

Creative Financial Staffing, LLC; Greenwich (CT); On-site; USD 60,000 - 90,000; Full time

Job summary

Creative Financial Staffing, LLC seeks a detail-oriented Bookkeeper for a well-established construction organization. You will support daily accounting operations, billing, payroll processing, and project administration across multiple projects, working closely with project management and accounting teams to ensure accurate financial reporting and compliance.

The role emphasizes accuracy, organization, and meeting deadlines in a fast-paced construction environment, with collaboration across

Qualifications

• Experience in construction accounting or project accounting.
• Hands-on with AIA progress billings, certified payroll, AR/AP.
• Knowledge of retainage, change orders, and subcontractor compliance.

Responsibilities

• Prepare progress billing packages and retainage tracking.
• Oversee accounts receivable activities and collections.
• Process certified payroll records and reporting.
• Handle accounts payable and vendor/subcontractor payments.
• Maintain project compliance records (certificates, lien waivers, W-9s).
• Support union payroll administration and wage reporting.
• Collaborate with project managers to ensure accurate billing, payroll, and job costing.
• Assist with financial tracking and reporting for active projects.

Skills

Construction accounting

AIA progress billings

Certified payroll

Accounts payable/receivable

Job costing

Attention to detail

Job description

A well-established construction organization is seeking a detail-oriented and dependable Bookkeeper to support daily accounting operations and project administration. This role works closely with project management and accounting teams, helping ensure accurate financial reporting, billing, payroll processing, and compliance documentation across multiple projects.

This is an excellent opportunity for someone with construction accounting experience who enjoys a fast-paced environment and takes pride in accuracy, organization, and meeting deadlines.

Key Responsibilities

• Prepare and manage progress billing packages, including AIA billings, schedules of values, retainage tracking, and supporting documentation.
• Oversee accounts receivable activities, ensuring timely and accurate invoicing and collections.
• Process and maintain certified payroll records and submit required reporting documentation in accordance with project requirements.
• Handle accounts payable functions, including invoice review, coding, entry, and payment processing for vendors and subcontractors.
• Maintain project compliance records, including certificates of insurance, lien waivers, W-9 forms, subcontractor documentation, and related project files.
• Support union payroll administration, including reporting requirements, benefit contributions, wage rates, and associated documentation.
• Collaborate with project managers and internal accounting staff to ensure billing, payroll, job costing, and compliance activities are completed accurately and on schedule.
• Assist with ongoing financial tracking and reporting related to active construction projects.

Qualifications

• Prior experience in construction accounting, bookkeeping, or project accounting environments.
• Hands-on experience with AIA/progress billings, certified payroll, accounts payable, and accounts receivable.
• Understanding of construction accounting concepts, including retainage, change orders, job costing, and subcontractor compliance requirements.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• High attention to detail, strong follow-through, and a proactive approach to problem-solving.

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