Board Secretariat & Meetings Coordinator

La Montañita Co-op; Albuquerque (NM); On-site; USD 40,000 - 55,000; Full time

Job summary

La Montañita Food Cooperative (LMFC) seeks an Administrative Assistant to provide confidential administrative, logistical, and research support to the Board of Directors. The role supports meeting prep, minute-taking, document management, and calendar maintenance, reporting to LMFC leadership and coordinating with management.

The ideal candidate brings at least 2 years of high-level administrative experience, strong business writing, and proficient Microsoft 365 skills.

Qualifications

• Minimum 2 years’ experience of high-level administrative support position.

Responsibilities

• Prepares, distributes, and posts Board agendas and meeting materials.
• Provides administrative, secretarial, and clerical assistance to the Board of Directors.
• Act as recording secretary for Monthly Business Meetings including minutes.
• Maintains e-filing system for Board documents and action items.
• Attends Monthly Board meetings and takes notes for minutes.
• Assists with special projects as needed.
• Maintains and updates Board calendar, policies, and committee charters.

Skills

High-level administrative support

Business writing

Interpersonal communication

Organizational skills

Attention to detail

Confidentiality

Customer service

Team player

Adaptability

Problem solving

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

OneDrive

Google Duo

Microsoft Teams

Job description

La Montañita Food Cooperative (LMFC) seeks an Administrative Assistant to provide confidential administrative, logistical, and research support to the Board of Directors. The role supports meeting prep, minute-taking, document management, and calendar maintenance, reporting to LMFC leadership and coordinating with management.

The ideal candidate brings at least 2 years of high-level administrative experience, strong business writing, and proficient Microsoft 365 skills.