Board Admin Assistant

Good Foods Co-Op Inc; Lexington (KY); Hybrid; USD 18,000 - 26,000; Part time

Benefits offered by this job

Flexible part-time schedule

Hybrid work arrangement

Community engagement opportunities

Job summary

Good Foods Co-op Inc. is seeking a part-time Board Administrative Assistant who is highly organized and detail-oriented to support governance and leadership. The role involves preparing meeting packets, recording minutes, maintaining records, and coordinating board logistics with a mission-driven team.

The position blends remote administrative work with in-person board meetings, requires evening availability, and offers opportunities to engage with cooperative leadership and the community.

Qualifications

• Has strong administrative, organizational, and communication skills.
• Attention to detail and accuracy.
• Works independently and manages time effectively.
• Experience with Google Drive/Docs/Sheets and cloud-based file systems.
• Communicates clearly and professionally in writing and verbally.
• Exercises good judgment and discretion with confidential information.
• Comfortable using personal computer for remote and administrative work.
• Flexible schedule including evening board meetings.
• Previous administrative support experience (preferred).

Responsibilities

• Prepare and distribute board meeting packets and materials.
• Attend board meetings and record minutes.
• Maintain board records and Governance Policies.
• Manage board calendars, contacts, and meeting schedules.
• Support board trainings, retreats, Owners Meetings, and events.
• Coordinate meeting logistics including room reservations and catering.
• Monitor and respond to board administrative emails.
• Post board meeting summaries on website and in-store areas.
• Maintain organized digital files within Google Drive.
• Support communication between board members and the General Manager.
• Complete follow-up tasks and administrative projects.

Skills

Administrative skills

Organizational skills

Communication skills

Attention to detail

Time management

Remote work readiness

Discretion with confidential info

Google Drive/Docs/Sheets

Evening availability

Admin support experience

Tools

Google Drive

Google Docs

Google Sheets

Cloud-based file systems

Job description

Description

Good Foods Co-op is a community-owned natural foods grocery dedicated to building a more equitable and sustainable food system. We support local farmers and producers while creating a welcoming, inclusive shopping experience for everyone in our community.

Board Administrative Assistant – Part Time

We’re looking for a Board Administrative Assistant who is highly organized, detail-oriented, and skilled at communication and administrative support. This role is ideal for someone who enjoys working independently, managing multiple priorities, and supporting collaborative leadership within a mission-driven organization.

What You’ll Do

• Preparing and distributing board meeting packets and materials
• Attending board meetings and accurately recording meeting minutes
• Maintaining organized paper and electronic board records and Governance Policies
• Managing board calendars, contact lists, and meeting schedules
• Supporting board trainings, retreats, Annual Owners Meetings, and special events
• Coordinating meeting logistics including room reservations and catering arrangements
• Monitoring and responding to board administrative emails
• Posting board meeting summaries on the website and in-store communication areas
• Maintaining organized digital files within Google Drive systems
• Supporting communication between board members and the General Manager
• Completing follow-up tasks and administrative projects as assigned

What We’re Looking For

• Has strong administrative, organizational, and communication skills
• Demonstrates excellent attention to detail and accuracy
• Works independently and manages time effectively
• Has experience with Google Drive, Google Docs, Google Sheets, and cloud-based file systems
• Communicates clearly and professionally in writing and verbally
• Exercises good judgment and discretion with confidential information
• Is comfortable using personal computer equipment for remote and administrative work
• Has a flexible schedule, including availability for evening board meetings
• Has previous administrative support experience (preferred)

What It’s Like to Work Here

At Good Foods Co-op, you’re more than just an employee—you’re part of a community. We value collaboration, transparency, and shared leadership. This role plays an important part in supporting effective governance and communication that helps strengthen our cooperative and community impact.

Physical & Work Environment

• Combination of remote administrative work and in-person meetings
• Moderate office and meeting environment with regular computer use
• Frequent sitting, typing, and document preparation
• Evening meeting attendance required, typically once per month
• Shared workspaces and collaborative communication environments

Compensation & Benefits

• Starting wage $15.86
• Contract employment
• Flexible part-time schedule (approximately 5–20 hours per month)
• Opportunities to support cooperative leadership and community engagement

Equal Opportunity Employer

Good Foods Co-op does not discriminate on the basis of gender, race, age, national origin, veteran status, sexual orientation, disability, or any other protected class.