Board Administration & Governance Assistant

Paylocity; Albuquerque (NM); On-site; USD 42,000 - 58,000; Full time

Job summary

La Montañita Food Cooperative (LMFC) seeks an Administrative Assistant for the Board of Directors to provide confidential administrative, logistical and research support. The role reports to the LMFC Board and helps uphold LMFC values in all tasks.

Responsibilities include preparing board agendas, taking minutes, managing records and calendars, coordinating with the Board President and GM, and supporting special projects while safeguarding confidentiality and professional conduct.

Qualifications

• Minimum 2 years’ experience in high-level administrative support.
• Business writing skills to compose, draft and edit professional correspondence.
• Experience with Microsoft platforms (Word, Excel, Outlook, PowerPoint, OneDrive) with ability to learn other tools.
• Demonstrates excellent interpersonal and written communication; able to engage diverse individuals.
• Strong attention to detail and ability to follow written and verbal instructions.
• Ability to adhere to safety and wellness guidelines and maintain confidentiality.

Responsibilities

• Prepares, distributes, and posts Board agendas and meeting materials in coordination with the Board President and, at times, the General Manager.
• Provides administrative, secretarial, and clerical assistance to the LMFC Board of Directors.
• Acts as recording secretary for Monthly Board Meetings, preparing agendas, taking minutes, distributing materials, and safeguarding confidential information.
• Maintains the e-filing system for Board documents and action items; coordinates with LMFC management on document uploads to the website or newsletters.
• Attends the Monthly Board of Directors Meeting and takes notes for the minutes; 1 evening per month.
• Assists with special projects, as needed.
• Maintains and updates the Board calendar, policies, committee charters and other board documents.

Skills

Board administration

Business writing

Microsoft Office

Interpersonal communication

Attention to detail

Confidentiality

Public speaking

Tools

Word

Excel

Outlook

PowerPoint

OneDrive

Basecamp

Microsoft Teams

Job description

La Montañita Food Cooperative (LMFC) seeks an Administrative Assistant for the Board of Directors to provide confidential administrative, logistical and research support. The role reports to the LMFC Board and helps uphold LMFC values in all tasks.

Responsibilities include preparing board agendas, taking minutes, managing records and calendars, coordinating with the Board President and GM, and supporting special projects while safeguarding confidentiality and professional conduct.