Board Admin Assistant

Good Foods Co-op; Lexington (KY); Hybrid; USD 21,000 - 25,000; Part time

Job summary

Good Foods Co-op is seeking a part-time Board Administrative Assistant who is highly organized and detail-oriented. You will support the Board of Directors and General Manager, preparing meeting packets, taking minutes, and maintaining governance records.

The role combines remote administrative work with in-person board meetings, requiring flexibility to attend occasional evening sessions and manage multiple priorities in a mission-driven grocery cooperative.

Qualifications

• Strong administrative, organizational, and communication skills.
• Excellent attention to detail and accuracy.
• Experience with Google Drive, Google Docs, Google Sheets, and cloud-based file systems.

Responsibilities

• Prepare and distribute board packets and materials.
• Attend board meetings and record minutes accurately.
• Maintain organized board records and governance policies.
• Manage board calendars, contact lists, and meeting schedules.
• Support board trainings, retreats, and annual meetings.
• Coordinate meeting logistics including room reservations and catering.
• Monitor and respond to board administrative emails.
• Post board meeting summaries on the website and in-store areas.
• Maintain digital files in Google Drive systems.
• Support communication between board members and the General Manager.
• Complete follow-up tasks and projects as assigned.

Skills

Administrative skills

Organizational skills

Communication skills

Tools

Google Drive

Google Docs

Google Sheets

Cloud-based file systems

Job description

Description

Board Administrative Assistant - Part Time

Good Foods Co-op is a community-owned natural foods grocery dedicated to building a more equitable and sustainable food system. We support local farmers and producers while creating a welcoming, inclusive shopping experience for everyone in our community.

We're looking for a Board Administrative Assistant who is highly organized, detail-oriented, and skilled at communication and administrative support. This role is ideal for someone who enjoys working independently, managing multiple priorities, and supporting collaborative leadership within a mission-driven organization.

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What You'll Do

In this role, you'll support the Board of Directors and General Manager by:

• Preparing and distributing board meeting packets and materials
• Attending board meetings and accurately recording meeting minutes
• Maintaining organized paper and electronic board records and Governance Policies
• Managing board calendars, contact lists, and meeting schedules
• Supporting board trainings, retreats, Annual Owners Meetings, and special events
• Coordinating meeting logistics including room reservations and catering arrangements
• Monitoring and responding to board administrative emails
• Posting board meeting summaries on the website and in-store communication areas
• Maintaining organized digital files within Google Drive systems
• Supporting communication between board members and the General Manager
• Completing follow-up tasks and administrative projects as assigned

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What We’re Looking For

We're excited to meet someone who:

• Has strong administrative, organizational, and communication skills
• Demonstrates excellent attention to detail and accuracy
• Works independently and manages time effectivelyHas experience with Google Drive, Google Docs, Google Sheets, and cloud-based file systems
• Communicates clearly and professionally in writing and verbally
• Exercises good judgment and discretion with confidential information
• Is comfortable using personal computer equipment for remote and administrative work
• Has a flexible schedule, including availability for evening board meetings
• Has previous administrative support experience (preferred)

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What It's Like to Work Here

At Good Foods Co-op, you're more than just an employee—you’re part of a community. We value collaboration, transparency, and shared leadership. This role plays an important part in supporting effective governance and communication that helps strengthen our cooperative and community impact.

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Physical & Work Environment

• Combination of remote administrative work and in-person meetings
• Moderate office and meeting environment with regular computer use
• Frequent sitting, typing, and document preparation
• Evening meeting attendance required, typically once per month
• Shared workspaces and collaborative communication environments

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Compensation & Benefits

• Starting wage $15.86
• Contract employment
• Flexible part-time schedule (approximately 5-20 hours per month)
• Opportunities to support cooperative leadership and community engagement

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Equal Opportunity Employer

Good Foods Co-op does not discriminate on the basis of gender, race, age, national origin, veteran status, sexual orientation, disability, or any other protected class.