Board Executive Assistant - Healthcare Governance

Wmchealth; Town of Mount Pleasant (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Westchester Medical Center Health Network is seeking an Executive Secretary to the Hospital Board to manage confidential board matters, coordinate meetings, and support multiple boards across the hospital.

The role requires discretion, strong secretarial skills, and the ability to draft notices, agendas, and correspondence while ensuring timely information flow.

Candidate should have a high school diploma with extensive administrative experience and experience with executives in health care.

Qualifications

• High school or equivalency diploma and seven years of administrative support, office management or secretarial experience.
• Two of the seven years required substantial interaction with executives and senior leaders in a hospital or health care setting.
• Special Note: Education beyond the secondary level must be from an institution recognized or accredited by the Board of Regents of the New York State Education Department as a post-secondary, degree-granting institution.

Responsibilities

• Researches, prioritizes, and follows up on incoming issues addressed to the Board of Directors, including confidential matters.
• Develops and implements administrative policies and procedures for Board operations.
• Coordinates programs and activities for Board members, such as meetings, workshops, and travel arrangements.
• Serves as liaison to committees and organizations for the Board of Directors.
• Organizes and assists with special projects for Board activities; prepares materials and logistics.
• Oversees executive secretarial functions in support of hospital boards.
• Develops and maintains Board meeting agendas and packets; prepares minutes and support materials.
• Prepares and reviews confidential correspondence and reports.
• Opens and screens mail related to Board activities and routes pertinent material.

Skills

Executive secretarial skills

Office management

Policy development

Communication with executives

Education

High school diploma or equivalent

Post-secondary, accredited institution recognized by NY Board of Regents

Job description

Westchester Medical Center Health Network is seeking an Executive Secretary to the Hospital Board to manage confidential board matters, coordinate meetings, and support multiple boards across the hospital.

The role requires discretion, strong secretarial skills, and the ability to draft notices, agendas, and correspondence while ensuring timely information flow.

Candidate should have a high school diploma with extensive administrative experience and experience with executives in health care.