Billing Specialist: Precise MSP Invoicing & Reconciliation

Evolv I.T; Birmingham (AL); Hybrid; USD 50,000 - 60,000; Full time

Job summary

Evolv IT in Birmingham, Alabama is seeking a Billing Specialist to own accurate, timely billing across managed IT services, subscriptions, and projects. You will ensure invoices go out on schedule and align with approved agreements.

The role requires meticulous attention to detail, strong reconciliation skills, and clear communication with clients and internal teams. This is an in-office, full-time position with a salary range of $50,000 to $60,000 per year, based on experience.

Qualifications

• Experience in billing, accounts receivable, or a related financial operations role.
• Strong attention to detail and the ability to manage recurring deadlines.
• Confidence reconciling records, researching discrepancies, and working in spreadsheets.
• Clear, professional communication about billing concerns and overdue payments.
• Initiative to ask questions, find missing information, and follow through without repeated reminders.
• Sound judgment with confidential financial and client information.

Responsibilities

• Monthly billing: Prepare, review, and issue recurring invoices accurately and on schedule.
• Client agreement accuracy: Maintain approved pricing, quantities, billing dates, and agreement changes in Autotask.
• Service and subscription changes: Verify additions, removals, renewals, and prorated charges against agreement terms.
• Equipment and project billing: Confirm orders, deliveries, milestones, and billable work are invoiced at the right time.
• Reconciliation: Compare Autotask, QuickBooks, and vendor subscription reports; investigate mismatches.
• Missed billing: Identify unbilled services, products, and completed work and coordinate resolution.
• Client billing questions: Explain charges clearly, research concerns, and follow through on approved corrections.
• Accounts receivable support: Follow up on past-due invoices, document commitments, and escalated unresolved balances.
• Process improvement: Document your work and help eliminate recurring errors and unnecessary manual steps.

Skills

Billing experience

Accounts receivable

Attention to detail

Reconciliation

Communication

Initiative

Confidential information handling

Job description

Evolv IT in Birmingham, Alabama is seeking a Billing Specialist to own accurate, timely billing across managed IT services, subscriptions, and projects. You will ensure invoices go out on schedule and align with approved agreements.

The role requires meticulous attention to detail, strong reconciliation skills, and clear communication with clients and internal teams. This is an in-office, full-time position with a salary range of $50,000 to $60,000 per year, based on experience.