Billing Specialist: Invoicing & Client Collaboration

Toppan Merrill; Sartell (MN); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical, Dental, Vision, Life

401(k) with company match

Paid time off

Parental leave

Volunteer days

Wellness program

Job summary

Toppan Merrill is seeking a Billing Specialist to join our Sartell, MN team. You will prepare accurate client invoices, analyze billing data, validate pricing, and collaborate with internal teams to ensure financial accuracy.

This role supports month-end activities and ensures high-quality, timely billing across client accounts. Onsite schedule with regular hours; associate degree in accounting or related field preferred and experience in invoicing or AR is a plus.

Qualifications

• Associate's degree in Accounting, Finance, Business, or related field.
• Understanding of billing, invoicing, accounts receivable.
• Basic understanding of accounting principles including debits, credits, invoicing, and revenue recognition.
• Strong analytical and problem-solving skills.
• High attention to detail in a deadline-driven environment.
• Strong written and verbal communication skills.
• MS Office familiarity; Oracle/ERP experience a plus.
• Strong organizational skills and multitasking ability.

Responsibilities

• Gather project-related costs, apply client pricing, and generate standard and complex client invoices.
• Review contracts, pricing grids, production documentation, and supporting records for billing accuracy and compliance.
• Proof and audit invoices for quality control, ensuring consistency and accuracy.
• Apply taxes, freight charges, prepayments, credits, and rebills as required.
• Process monthly summary invoices and maintain assigned client billing accounts.
• Collaborate with Client Services, Production Services, Accounting, and other departments to resolve discrepancies and obtain approvals.
• Prepare billing reports and support month-end revenue recognition.
• Respond professionally to billing inquiries with strong customer service.

Skills

Billing

Invoicing

Accounts receivable

Analytical skills

Attention to detail

Communication

Education

Associate's degree in Accounting/Finance/Business

Tools

Microsoft Office

Oracle ERP

Job description

Toppan Merrill is seeking a Billing Specialist to join our Sartell, MN team. You will prepare accurate client invoices, analyze billing data, validate pricing, and collaborate with internal teams to ensure financial accuracy.

This role supports month-end activities and ensures high-quality, timely billing across client accounts. Onsite schedule with regular hours; associate degree in accounting or related field preferred and experience in invoicing or AR is a plus.