Accounts Payable & Receivable Specialist

Toppan Merrill; Saint Paul (MN); Hybrid; USD 28,000 - 41,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

401(k) match

PTO

Parental leave

Volunteer days

Wellness Program

Job summary

Toppan Merrill in Saint Paul, MN is seeking an Accounts Payable & Receivable Specialist to maintain accurate vendor data, process invoices, and manage AR and AP tasks. The role starts onsite for training with a path to hybrid work after onboarding.

The ideal candidate has 3+ years of accounting data entry experience, proficiency with Microsoft Office, and familiarity with Oracle Accounting Software. We offer competitive pay and comprehensive benefits.

Qualifications

• 3+ years of accounting data entry experience with high accuracy.
• Proficiency in Microsoft Office (Word, Excel).
• Experience with Oracle Accounting Software or similar.

Responsibilities

• Create and maintain vendor database, including banking, tax IDs for US.
• Investigate payment discrepancies and addresses vendor inquiries.
• Investigate receipt discrepancies and respond to client inquiries.
• Run and compile weekly AP aging reports.
• Run AR deferred revenue report for billing managers.
• Audit employee expense reports per policy.
• Review account coding for freight invoices and obtain approvals.
• Download freight invoices from UPS and FedEx portals.
• Assist employees, vendors, clients with accounts, procedures, and services.
• Prepare month-end pre-close reporting for Alliance and Oracle.
• Audit cases and compile details for audit requests.

Skills

Data entry

Attention to detail

Customer service

Education

3+ years accounting data entry experience

Tools

Oracle Accounting Software

Microsoft Excel

Job description

Job Description:

Toppan Merrill is a global technology leader committed to simplifying the complexity of regulatory disclosure and communications. We offer the most intuitive end-to-end SaaS platform for complex compliant content creation and enhancement of multi-stakeholder collaboration. Our industry leading technology is backed by what we are best known for: unmatched market expertise and unparalleled customer service. Toppan Merrill is a leading partner for the financial, legal, health and capital markets.

We believe in high-trust collaboration and value each person's unique skills, perspectives and experiences. Our success is driven by our world-class global teams and culture. Learn more at https://www.toppanmerrill.com/careers/.

About the Opportunity:

Toppan Merrill has an exciting opportunity for an Accounts Payable & Receivable Specialist to join our growing St Paul, MN team. You will compute, classify, record, and verify numerical data for use in maintaining accounting records.

Must be onsite in our St. Paul, MN office for training and #hybrid work following.

Job Responsibilities:

• Creates and maintains vendor database, updating demo graphics, banking details to include international and domestic, and tax identification details for US.
• AP Problem solving; investigates payment discrepancies, inquiries from internal/external vendors, and maintains group mailboxes.
• AR Problem solving; investigates receipt discrepancies, inquiries from internal/external clients, and maintains group mailboxes.
• Runs and compiles the weekly AP aging reports.
• Runs the AR deferred revenue report and provides to the billing managers for review.
• Audits for employee expense reports based on the policy.
• Reviews account coding for our Sartell freight invoices and sends off for approvals.
• Downloads the freight invoices from the portals for UPS and FedEx.
• Assists employees, vendors, clients, or customers by answering questions related to accounts, procedures, and services.
• Month end pre-close reporting for Alliance and Oracle.
• Audit cases, compiles the details necessary for audit requests.

About You:

• 3+ years of experience in accounting data entry with high accuracy and attention to detail
• Proficiency in Microsoft Office (Word, Excel)
• Previous experience in Oracle Accounting Software or other accounting systems
• Proven ability to support internal clients by addressing requests, resolving issues, and ensuring timely service delivery
• Quick learner with the ability to adapt to new systems, processes, and tools efficiently
• Solid knowledge of Accounts Receivable (AR) and Accounts Payable (AP) processes, including invoicing, payments, and reconciliations

We understand that your skills deserve recognition. That's why we offer a competitive pay scale ranging from $20 to $30 per hour, based on experience and expertise. We believe in compensating our dedicated team members fairly for their hard work and commitment. Please note that actual salaries may vary within, above, or below this range based on factors such as education, training, experience, professional achievement, business needs, and location.

Toppan Merrill strives to provide our employees and loved ones with competitive benefits including:

• Enhanced Medical, Dental, Vision and Life insurance for employees and dependents
• 401(k) with company match with full vesting from date of hire
• Paid time off including vacation, sick, community involvement, bereavement, jury duty, and holidays.
• Paid parental leave
• Paid community involvement/volunteer days
• Wellness Resources and Employee Assistance Programming

Toppan Merrill is an equal opportunity/affirmative action employer. Qualified individuals, including qualified women, minorities, individuals with disabilities and veterans, are encouraged to apply.