Accounts Payable & Receivable Specialist

Toppan Merril; Saint Paul (MN); Hybrid; USD 28,000 - 41,000; Full time

Benefits offered by this job

Healthcare benefits

401(k) with company match

Paid time off including vacation, sick

Parental leave

Volunteer days

Wellness resources

Employee assistance program

Job summary

Toppan Merrill in Saint Paul, MN is seeking an Accounts Payable & Receivable Specialist to join our team. The role covers AP/AR data entry, vendor management, and month-end activities with training onsite and a hybrid schedule thereafter.

The candidate will handle discrepancies, perform audits, and support internal clients. Must have 3+ years in accounting with proficiency in Oracle and Microsoft Office.

Qualifications

• 3+ years of experience in accounting data entry with high accuracy and attention to detail.
• Proficiency in Microsoft Office (Word, Excel)
• Previous experience in Oracle Accounting Software or other accounting systems
• Solid knowledge of Accounts Receivable (AR) and Accounts Payable (AP) processes

Responsibilities

• Maintain vendor database and update banking and tax IDs for US, including international details.
• Investigate and resolve AP discrepancies and vendor inquiries; manage group mailboxes.
• Investigate AR receipt discrepancies and manage related inquiries; maintain group mailboxes.
• Run weekly AP aging reports and AR deferred revenue report for billing review.
• Month-end pre-close reporting for Alliance and Oracle; support audit requests as needed.
• Assist employees, vendors, clients with account inquiries and procedures.
• Audit expense reports and check freight invoices for accuracy; review coding and approvals.

Skills

AR processes

AP processes

Data entry

Attention to detail

Microsoft Office

Communication skills

Tools

Excel

Oracle Accounting

Job description

Job Description:Toppan Merrill is a global technology leader committed to simplifying the complexity of regulatory disclosure and communications. We offer the most intuitive end-to-end SaaS platform for complex compliant content creation and enhancement of multi-stakeholder collaboration. Our industry leading technology is backed by what we are best known for: unmatched market expertise and unparalleled customer service. Toppan Merrill is a leading partner for the financial, legal, health and capital markets.We believe in high-trust collaboration and value each person's unique skills, perspectives and experiences. Our success is driven by our world-class global teams and culture. Learn more at https://www.toppanmerrill.com/careers/.About the Opportunity:Toppan Merrill has an exciting opportunity for an Accounts Payable & Receivable Specialist to join our growing St Paul, MN team. You will compute, classify, record, and verify numerical data for use in maintaining accounting records.Must be onsite in our St. Paul, MN office for training and #hybrid work following.Job Responsibilities:Creates and maintains vendor database, updating demo graphics, banking details to include international and domestic, and tax identification details for US.AP Problem solving; investigates payment discrepancies, inquiries from internal/external vendors, and maintains group mailboxes.AR Problem solving; investigates receipt discrepancies, inquiries from internal/external clients, and maintains group mailboxes.Runs and compiles the weekly AP aging reports.Runs the AR deferred revenue report and provides to the billing managers for review.Audits for employee expense reports based on the policy.Reviews account coding for our Sartell freight invoices and sends off for approvals.Downloads the freight invoices from the portals for UPS and FedEx.Assists employees, vendors, clients, or customers by answering questions related to accounts, procedures, and services.Month end pre-close reporting for Alliance and Oracle.Audit cases, compiles the details necessary for audit requests.About You:3+ years of experience in accounting data entry with high accuracy and attention to detailProficiency in Microsoft Office (Word, Excel)Previous experience in Oracle Accounting Software or other accounting systemsProven ability to support internal clients by addressing requests, resolving issues, and ensuring timely service deliveryQuick learner with the ability to adapt to new systems, processes, and tools efficientlySolid knowledge of Accounts Receivable (AR) and Accounts Payable (AP) processes, including invoicing, payments, and reconciliationsWe understand that your skills deserve recognition. That's why we offer a competitive pay scale ranging from $20 to $30 per hour, based on experience and expertise. We believe in compensating our dedicated team members fairly for their hard work and commitment. Please note that actual salaries may vary within, above, or below this range based on factors such as education, training, experience, professional achievement, business needs, and location.Toppan Merrill strives to provide our employees and loved ones with competitive benefits including:Enhanced Medical, Dental, Vision and Life insurance for employees and dependents401(k) with company match with full vesting from date of hirePaid time off including vacation, sick, community involvement, bereavement, jury duty, and holidays.Paid parental leavePaid community involvement/volunteer daysWellness Resources and Employee Assistance ProgrammingToppan Merrill is an equal opportunity/affirmative action employer. Qualified individuals, including qualified women, minorities, individuals with disabilities and veterans, are encouraged to apply.