Billing Specialist | ESOP Firm, Hybrid, Client-Focused

IMEG; Charlotte (NC); Hybrid; USD 37,000 - 41,000; Full time

Benefits offered by this job

Hybrid schedule

Employee-owned (ESOP)

Competitive benefits

Job summary

IMEG is seeking a Billing Specialist to join our Finance & Accounting Team. The role acts as the primary liaison between assigned teams and the Accounting Department, focusing on billing, accounts receivable, project setup, and client communications.

You will review contracts, gather billing information, prepare client billings, and ensure timely, accurate processing of timesheets and expenses. Hybrid work and ESOP environment are offered.

Qualifications

• 2-year post-high school education required or equivalent.
• Experience in engineering and/or construction preferred.
• Prior billing experience ok but not required; familiarity with Deltek-Vantagepoint or similar software is a plus.

Responsibilities

• Assist with project initiation and setup in Vision, ensuring contract terms and contacts are accurate.
• Review new project contracts for unusual terms that may affect billings.
• Request billing information from team members and review it for accuracy.
• Prepare monthly client billings and review for accuracy.
• Monitor accounts receivable and follow up on unpaid amounts.
• Communicate with clients regarding commercial matters and terms.
• Review and approve timesheets and expense reports.
• Enter sub consultant invoices and track payment terms.

Skills

Interpersonal skills

Bookkeeping

Customer service

Electronic billing

Contract terms reading

Attention to detail

MS Office

Deltek-Vantagepoint

Travel up to 10%

Education

Two-year post-high school education

Tools

Deltek-Vantagepoint

Job description

IMEG is seeking a Billing Specialist to join our Finance & Accounting Team. The role acts as the primary liaison between assigned teams and the Accounting Department, focusing on billing, accounts receivable, project setup, and client communications.

You will review contracts, gather billing information, prepare client billings, and ensure timely, accurate processing of timesheets and expenses. Hybrid work and ESOP environment are offered.