Billing Specialist

IMEG Corp; Fairfax (VA); Hybrid; USD 37,000 - 41,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

ESOP ownership

Generous PTO

Job summary

IMEG Corp is hiring a Billing Specialist in Fairfax, VA to serve as the liaison between project teams and Accounting. You will manage billing, AR monitoring, project setup, timesheet reviews and sub-consultant invoices, while maintaining confidentiality and building strong relationships with Client Execs.

Ideally you have 2 years post-high school education, experience in engineering/construction billing, and familiarity with Deltek-Vantagepoint or similar software.

Qualifications

• Strong interpersonal skills and bookkeeping background
• Ability to read contracts and follow contract requirements regarding commercial terms

Responsibilities

• Assist with project initiation and setup in Vision, ensuring commercial contract terms and contacts are accurate
• Review new project contracts for unusual terms or structures that may affect billings
• Request billing information from team members and review it for accuracy and completeness
• Prepare monthly client billings for team projects, reviewing for accuracy and completeness
• Monitor team accounts receivable and follow up with team members and/or clients on unpaid amounts
• Manage communication and correspondence with clients regarding commercial matters
• Develop professional working relationships with Client Execs and other assigned team members
• Review and approve timesheets and expense reports for team members
• Enter sub consultant invoices, track payment terms, and approve invoices for payment when due
• Meet with assigned teams at their primary office location at least two times a year
• Maintain confidentiality of all corporate, personnel and project/client related material

Skills

Interpersonal skills

Bookkeeping

Customer service

Electronic billing

Read contracts

Attention to detail

Adaptability

MS Office

Travel up to 10%

Education

2-year post-high school education

Tools

Vision

Deltek-Vantagepoint

Job description

Billing Specialist | Fairfax, VA 100% Employee-Owned · Big-firm resources, local-team relationships, ONE IMEG culture

IMEG is hiring a Billing Specialist to join our Finance & Accounting Team. In this role, you will serve as the primary liaison between assigned teams and the Accounting Department, while building working relationships with Client Execs and other key team members. This position has primary responsibility for team billing and accounts receivable monitoring, along with project setup, client communication, timesheet and expense review, and sub consultant invoice processing. You will help keep commercial and financial workflows accurate, timely, and well coordinated across the teams you support.

What You'll Do

• Assist with project initiation and setup in Vision, ensuring commercial contract terms and contacts are accurate
• Review new project contracts for unusual terms or structures that may affect billings
• Request billing information from team members and review it for accuracy and completeness
• Prepare monthly client billings for team projects, reviewing for accuracy and completeness
• Monitor team accounts receivable and follow up with team members and/or clients on unpaid amounts
• Manage communication and correspondence with clients regarding commercial matters
• Develop professional working relationships with Client Execs and other assigned team members
• Review and approve timesheets and expense reports for team members
• Enter sub consultant invoices, track payment terms, and approve invoices for payment when due
• Meet with assigned teams at their primary office location at least two times a year
• Maintain confidentiality of all corporate, personnel and project/client related material

What You'll Bring

• 2-year post-high school education
• Experience in the engineering and/or the construction industry is preferred
• Prior billing experience and knowledge of Deltek-Vantagepoint or similar software is preferred but not required

Skills and Abilities

• Strong interpersonal skills
• Strong bookkeeping background
• Has customer service abilities and attitude
• General understanding of electronic billing
• Ability to read contracts and follow contract requirements regarding commercial terms
• Strong attention to detail and organizational skills
• Able to adapt to a fast-paced environment
• Proficient in Microsoft and MS Office Suite including but not limited to Word, Excel, and Outlook
• Ability to travel up to 10% with occasional overnight stays

About the Team

Finance and accounting teams supporting a 100% employee-owned firm with 100+ offices nationwide. Successfully implemented Robotic Process Automation (RPA) to streamline accounts payable processes, improving efficiency and accuracy. Partner directly with project teams and leadership on budgets, forecasting, and reporting. Broad exposure across a national professional-services business, from project accounting to corporate finance. A collaborative culture where finance is a true business partner, not a back office.

Why IMEG

We put people at the center of who we are, creating positive outcomes for people, communities, and our planet. Employee ownership (ESOP), fully vested at all times, with a 3% to 6% company contribution, plus year-end profit sharing. Work that scales: support employees across 100+ offices nationwide. Dress for Your Day flexibility (wear what fits your day). Generous time off, including 6 paid holidays and 3 additional floating holidays.

Benefits and Perks

• Medical, dental, and vision coverage starting day one, with preventive care at 100%, a $50/month wellness credit, and a Calm subscription
• Life and disability insurance
• A retirement savings plan
• Paid holidays, and paid time off (PTO)
• Employee wellness program
• Generous PTO
• Flexible schedule
• Assistance with tuition reimbursement
• Employees are eligible to enroll in health, dental, vision, and life insurance on their first day of employment

Pay

State of Virginia Pay Range: $27.00-$30.00 per hour The range listed above represents the base pay IMEG reasonably and in good faith expects to pay for this position in the work location identified above at the time of posting. For positions available in multiple locations, the minimums and maximums may vary based on work location. Individual compensation will be determined based on job-related factors, including the candidate’s experience, education, knowledge, skills, abilities, and licensure and certifications. Other rewards may include annual bonuses and stock ownership options.

Contract and Work Schedule

Full-time hybrid

Ownership: 100% employee-owned (ESOP)

Travel: Up to 10%

Sponsorship: Not available

Equal Employment Opportunity

IMEG is committed to providing equal employment opportunities in all employment practices, without regard to race, color, religion, sex (including sexual orientation or gender identity), gender, national origin, disability, age, genetic information (including family medical history), parental status (including pregnancy, childbirth or related medical conditions including lactation), ethnic origin, hair type (including hairstyle or hair texture), citizenship status, marital status, military service, veteran’s status, political affiliation, non-merit-based factors, or any other characteristic protected by law. In accordance with antidiscrimination law, it is the purpose of this policy to put into effect these principles and mandates. IMEG prohibits discrimination and harassment of any type. IMEG conforms to the spirit as well as to the letter of all applicable laws and regulations. All applicants have the right to request access, correction, and deletion of personal information from our system. In order to make a request, please email [e-mail].