Billing Specialist — Construction Invoicing (Mon-Fri)

Ledgent-Finance-; Saint Paul (MN); On-site; USD 39,000 - 44,000; Full time

Job summary

Ledgent Finance and Accounting is seeking a Billing Specialist for a prominent business services organization near the St Paul MN area to handle invoicing for construction projects and service agreements. This role requires 2+ years in billing or accounting and strong Excel skills.

The position involves AIA, progress, and contract billing, liaison with project teams, and supporting month-end close. Monday–Friday, 8am–5pm, ASAP start.

Qualifications

• 2+ years of billing, AR, or accounting experience.
• Knowledge of progress billing, retainage, change orders, contract billing, lien waivers.
• Proficiency in Microsoft Excel.
• Strong communication and organizational skills.

Responsibilities

• Prepare and process customer invoices for construction projects, service agreements, and change orders.
• Manage AIA billing, progress billing, and time-and-material billing as required by customer contracts.
• Review contracts and billing requirements to ensure compliance with customer specifications.
• Coordinate with project managers to obtain billing documentation, project updates, and approval for invoicing.
• Monitor contract values, retainage balances, change orders, and project budgets.
• Track and reconcile project costs to support accurate billing and revenue recognition.
• Generate monthly billing reports and provide project status updates to management.
• Submit invoices through customer portals and maintain supporting documentation.
• Manage customer inquiries regarding invoices and resolve billing discrepancies.
• Prepare and track lien waivers, releases, and other project-related documentation.
• Assist with collections activities by monitoring outstanding receivables and following up on past-due accounts.
• Maintain accurate project and customer records within the ERP system.
• Support month-end close activities, account reconciliations, and financial reporting as needed.
• Partner with accounting, operations, and project management teams to improve billing processes and efficiency.

Skills

Excel Proficiency

Attention to detail

Organizational skills

Prioritization

Communication skills

Job description

Ledgent Finance and Accounting is seeking a Billing Specialist for a prominent business services organization near the St Paul MN area to handle invoicing for construction projects and service agreements. This role requires 2+ years in billing or accounting and strong Excel skills.

The position involves AIA, progress, and contract billing, liaison with project teams, and supporting month-end close. Monday–Friday, 8am–5pm, ASAP start.