Billing Specialist

Ledgent-Finance-; Saint Paul (MN); On-site; USD 39,000 - 44,000; Full time

Job summary

Ledgent Finance and Accounting is seeking a Billing Specialist for a prominent business services organization near the St Paul MN area to handle invoicing for construction projects and service agreements. This role requires 2+ years in billing or accounting and strong Excel skills.

The position involves AIA, progress, and contract billing, liaison with project teams, and supporting month-end close. Monday–Friday, 8am–5pm, ASAP start.

Qualifications

• 2+ years of billing, AR, or accounting experience.
• Knowledge of progress billing, retainage, change orders, contract billing, lien waivers.
• Proficiency in Microsoft Excel.
• Strong communication and organizational skills.

Responsibilities

• Prepare and process customer invoices for construction projects, service agreements, and change orders.
• Manage AIA billing, progress billing, and time-and-material billing as required by customer contracts.
• Review contracts and billing requirements to ensure compliance with customer specifications.
• Coordinate with project managers to obtain billing documentation, project updates, and approval for invoicing.
• Monitor contract values, retainage balances, change orders, and project budgets.
• Track and reconcile project costs to support accurate billing and revenue recognition.
• Generate monthly billing reports and provide project status updates to management.
• Submit invoices through customer portals and maintain supporting documentation.
• Manage customer inquiries regarding invoices and resolve billing discrepancies.
• Prepare and track lien waivers, releases, and other project-related documentation.
• Assist with collections activities by monitoring outstanding receivables and following up on past-due accounts.
• Maintain accurate project and customer records within the ERP system.
• Support month-end close activities, account reconciliations, and financial reporting as needed.
• Partner with accounting, operations, and project management teams to improve billing processes and efficiency.

Skills

Excel Proficiency

Attention to detail

Organizational skills

Prioritization

Communication skills

Job description

Salary: USD28 - USD32 per hour

Ledgent Finance and Accounting is seeking a Billing Specialist for a prominent business services organization located near the St Paul Mn area!

• Pay: $28-$32/hr
• Mon-Fri 8am-5pm
• ASAP Start

Responsibilities

• Prepare and process customer invoices for construction projects, service agreements, and change orders.
• Manage AIA billing, progress billing, and time-and-material billing as required by customer contracts.
• Review contracts and billing requirements to ensure compliance with customer specifications.
• Coordinate with project managers to obtain billing documentation, project updates, and approval for invoicing.
• Monitor contract values, retainage balances, change orders, and project budgets.
• Track and reconcile project costs to support accurate billing and revenue recognition.
• Generate monthly billing reports and provide project status updates to management.
• Submit invoices through customer portals and maintain supporting documentation.
• Manage customer inquiries regarding invoices and resolve billing discrepancies.
• Prepare and track lien waivers, releases, and other project-related documentation.
• Assist with collections activities by monitoring outstanding receivables and following up on past-due accounts.
• Maintain accurate project and customer records within the ERP system.
• Support month-end close activities, account reconciliations, and financial reporting as needed.
• Partner with accounting, operations, and project management teams to improve billing processes and efficiency.

Qualifications

• 2+ years of billing, accounts receivable, or accounting experience.
• Knowledge of billing concepts including:
  • Progress billing
  • Retainage
  • Change orders
  • Contract billing
  • Lien waivers
• Proficiency in Microsoft Excel.
• Strong attention to detail and organizational skills.
• Ability to prioritize multiple projects and meet deadlines.
• Excellent written and verbal communication skills.

Name: Please include your first and last name.

Email: @

Phone: Please include your country code.

CV / Resume:
supported file types: .doc .docx .odt .pdf .rtf .txt

Yes, I am currently eligible to work (work permit/visa/citizenship) in the country to which I am applying. No, I am not currently eligible to work (work permit/visa/citizenship) in the country to which I am applying.