Billing Specialist — Accurate Invoicing & Project Support

The Jamar Company; Duluth (MN); On-site; USD 29,000 - 44,000; Full time

Benefits offered by this job

Comprehensive Health Coverage

401K with Employer Match

Profit Sharing

Paid Time Off & Holidays

Employee Discounts & Perks Marketplace

Training/Development Opportunities

Job summary

The Jamar Company in Duluth, MN is seeking a Billing Specialist to support project billing from setup to invoicing and collections. You will collaboratively ensure costs are tracked accurately, invoices are processed efficiently, and compliance requirements are met, contributing to strong cash flow.

The ideal candidate is highly organized, detail-oriented, and customer-focused, with experience in billing, AR, and project administration.

Qualifications

• One year or more of experience in an office environment working with internal and external customers.
• Associate's degree in Accounting, Business Administration, or a related field.
• Proficiency with Microsoft Office applications.
• Excellent organizational, communication, and customer service skills.
• Strong attention to detail and ability to manage multiple priorities simultaneously.
• Prior billing or invoicing experience is preferred.
• Experience with TRACK/myTRACK or similar project accounting and billing systems is preferred.
• Experience supporting accounts receivable, collections, or project administration functions is preferred.

Responsibilities

• Set up projects, job phases, budgets, and related information within the project tracking system.
• Process and maintain project change orders and supporting documentation.
• Establish and maintain accurate project records to support billing, reporting, and compliance requirements.
• Review labor, equipment, subcontractor, and material costs to ensure all billable expenses are accurately captured.
• Prepare and process customer invoices for contract, lump-sum, and time-and-material projects.
• Verify billing accuracy and resolve discrepancies prior to invoice submission.
• Monitor project billing status and assist with invoice tracking and follow-up activities.
• Support project managers with project documentation, budgeting, and billing-related procedures.
• Assist with accounts receivable and collection efforts by ensuring billing documentation is complete, accurate, and submitted promptly.
• Prepare and maintain payroll, compliance, audit, and customer documentation while building positive relationships with internal and external stakeholders.

Job description

The Jamar Company in Duluth, MN is seeking a Billing Specialist to support project billing from setup to invoicing and collections. You will collaboratively ensure costs are tracked accurately, invoices are processed efficiently, and compliance requirements are met, contributing to strong cash flow.

The ideal candidate is highly organized, detail-oriented, and customer-focused, with experience in billing, AR, and project administration.