Billing Specialist

The Jamar Company; Duluth (MN); On-site; USD 29,000 - 44,000; Full time

Benefits offered by this job

Comprehensive Health Coverage

401K with Employer Match

Profit Sharing

Paid Time Off & Holidays

Employee Discounts & Perks Marketplace

Training/Development Opportunities

Job summary

The Jamar Company in Duluth, MN is seeking a Billing Specialist to support project billing from setup to invoicing and collections. You will collaboratively ensure costs are tracked accurately, invoices are processed efficiently, and compliance requirements are met, contributing to strong cash flow.

The ideal candidate is highly organized, detail-oriented, and customer-focused, with experience in billing, AR, and project administration.

Qualifications

• One year or more of experience in an office environment working with internal and external customers.
• Associate's degree in Accounting, Business Administration, or a related field.
• Proficiency with Microsoft Office applications.
• Excellent organizational, communication, and customer service skills.
• Strong attention to detail and ability to manage multiple priorities simultaneously.
• Prior billing or invoicing experience is preferred.
• Experience with TRACK/myTRACK or similar project accounting and billing systems is preferred.
• Experience supporting accounts receivable, collections, or project administration functions is preferred.

Responsibilities

• Set up projects, job phases, budgets, and related information within the project tracking system.
• Process and maintain project change orders and supporting documentation.
• Establish and maintain accurate project records to support billing, reporting, and compliance requirements.
• Review labor, equipment, subcontractor, and material costs to ensure all billable expenses are accurately captured.
• Prepare and process customer invoices for contract, lump-sum, and time-and-material projects.
• Verify billing accuracy and resolve discrepancies prior to invoice submission.
• Monitor project billing status and assist with invoice tracking and follow-up activities.
• Support project managers with project documentation, budgeting, and billing-related procedures.
• Assist with accounts receivable and collection efforts by ensuring billing documentation is complete, accurate, and submitted promptly.
• Prepare and maintain payroll, compliance, audit, and customer documentation while building positive relationships with internal and external stakeholders.

Job description

Billing Specialist

Build What's Next with Jamar

At Jamar, accuracy, responsiveness, and operational excellence are at the core of everything we do. As a Billing Specialist, you'll play a key role in supporting project success by ensuring customer billing activities are processed accurately, timely, and in compliance with contractual requirements. Working closely with project teams, customers, and accounting personnel, you'll help maintain the financial integrity of projects while contributing directly to cash flow and business performance.

In this role, you'll support project billing operations from job setup through invoicing and collections support, helping ensure project costs are tracked accurately and customer invoices are processed efficiently. You'll partner with project managers, operations teams, and accounting professionals to maintain accurate project records, support compliance requirements, and drive timely billing activities that contribute to the organization's financial success.

If you're highly organized, detail-oriented, and enjoy working in a collaborative environment where accuracy, customer service, and teamwork matter, you'll find a rewarding career with Jamar.

At a Glance

Pay: $21.10 - $31.70 per hour; dependent on relevant knowledge, skills, training, experience, and market conditions.

Employment Type: Full-Time, Non-Exempt

Location: On-Site/Duluth, MN

Required Experience: 1+ year

Benefits Start: First of the month following 20 calendar days from date of hire.

What You'll Do

• Set up projects, job phases, budgets, and related information within the project tracking system.
• Process and maintain project change orders and supporting documentation.
• Establish and maintain accurate project records to support billing, reporting, and compliance requirements.
• Review labor, equipment, subcontractor, and material costs to ensure all billable expenses are accurately captured.
• Prepare and process customer invoices for contract, lump-sum, and time-and-material projects.
• Verify billing accuracy and resolve discrepancies prior to invoice submission.
• Monitor project billing status and assist with invoice tracking and follow-up activities.
• Support project managers with project documentation, budgeting, and billing-related procedures.
• Assist with accounts receivable and collection efforts by ensuring billing documentation is complete, accurate, and submitted promptly.
• Prepare and maintain payroll, compliance, audit, and customer documentation while building positive relationships with internal and external stakeholders.

What We're Looking For

We are seeking a detail-oriented professional who enjoys working with financial information, supporting project teams, and ensuring customers receive accurate and timely invoicing. The ideal candidate is organized, customer-focused, and able to balance multiple priorities while maintaining a high level of accuracy.

Required Qualifications

• One year or more of experience in an office environment working with internal and external customers.
• Associate's degree in Accounting, Business Administration, or a related field.
• Proficiency with Microsoft Office applications.
• Excellent organizational, communication, and customer service skills.
• Strong attention to detail and ability to manage multiple priorities simultaneously.
• Prior billing or invoicing experience is preferred.
• Experience with TRACK/myTRACK or similar project accounting and billing systems is preferred.
• Experience supporting accounts receivable, collections, or project administration functions is preferred.

Benefits

This position is eligible for profit sharing based on company performance in addition to other benefits that support the total well-being of you and your family. Some benefits include:

• Comprehensive Health Coverage: Medical, Dental, & Vision Options
• Employer-Paid Coverage: Group Term Life, Short & Long-Term Disability Coverage
• 401K with Employer Match
• Discounted Company Stock (Employee Stock Purchase Plan)
• Profit Sharing
• Generous Paid Time Off & Paid Holidays
• Employee Referral Bonus Program
• Robust Training/Development & Professional Growth Opportunities
• Exclusive Discounts: Access to Perks Marketplace Discount Program
• Company Engagement, and More

About Jamar

Jamar is a solution-focused specialty services provider with a strong regional presence and national reach. We deliver dependable, industry-leading results through innovation, safety, and operational excellence. Our diverse and passionate team thrives on collaboration, values relationships, and is committed to making a positive impact. We are driven by growth, excellence, and the belief that the best ideas come from diverse perspectives.

All offers of employment are expressly contingent upon the satisfactory completion, in accordance with Company policy, of a pre-employment drug screening and background check.

This position is not eligible for sponsorship.

The Jamar Company is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and applicants. All qualified applicants will be considered for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

If you are a person with a disability and need assistance with the application process, or if you're experiencing difficulty using our website to apply for a position, please reach out to our Human Resources department at [e-mail].