Billing Specialist

Gdlsk; Livingston (NJ); Hybrid; USD 50,000 - 70,000; Full time

Job summary

Grunfeld, Desiderio, Lebowitz, Silverman & Klestadt LLP in Livingston, NJ is seeking a Billing Specialist to join its Accounting team. This hybrid role offers three days in the Roseland office and two days remote, with a focus on supporting 15 attorneys and six billing professionals.

You will manage full billing cycles, e-billing, rate updates in Elite 3E, and reporting to meet monthly targets. The firm emphasizes a collaborative, family-like culture with strong benefits and a long-standing

Qualifications

• Minimum of 5 years of law firm billing and e-billing experience.
• Experience with legal billing software (Elite 3E strongly preferred).
• Advanced proficiency with Microsoft Excel.
• Knowledge of electronic billing platforms and client guidelines.
• Strong organizational skills with exceptional attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to manage multiple priorities and thrive in a fast-paced professional environment.

Responsibilities

• Manage the full billing cycle for assigned attorneys, including prebill edits, transfers, write-downs, and write-offs.
• Handle electronic billing, matter setup, accruals, appeals, collections, and client correspondence.
• Maintain and update billing rates and rate structures within the system.
• Prepare and distribute billing and financial reports as needed.
• Build strong working relationships with attorneys, staff, and firm leadership.
• Collaborate with Accounting to support monthly and year-end objectives.
• Document billing communications and maintain accurate records in the document management system.
• Ensure compliance with client billing guidelines and e-billing requirements.

Skills

Law firm billing

Excel proficiency

Communication skills

Time management

Tools

Elite 3E

Job description

Showing 5000+ Billing Specialist jobs in Livingston

07068 Roseland $50,000 - $70,000 per year help_outline Ray Thomas

Job Description

Hybrid: 3 Days in Office

Ray Thomas is partnering with a top ranked highly reputable law firm seeking Legal Billing Specialist to join their growing team. This opportunity offers hybrid flexibility, excellent benefits, 401(k) matching and profit sharing, and a collaborative "family firm" culture.

Why This Opportunity Stands Out

• A welcoming, connected culture: Open communication across all levels, with attorneys working directly with the billing team.
• Hybrid flexibility: Three days in the Roseland office and two days remote each week.
• Retirement benefits: 401(k) matching and profit-sharing benefits.
• Excellent benefits and time off: Medical, dental, additional benefits, and at least 12 paid holidays annually.
• A team that builds relationships: Approximately monthly off-site events, including cookouts and volunteer activities.

An established platform: Join a firm with more than 85 years of history and a strong reputation

What You’ll Do

Join a team of six billing professionals, reporting to the Assistant Controller and supporting approximately 15 attorneys.

• Manage billing from prebill edits through invoice submission, including time entry changes, transfers, write-downs, and write-offs.
• Handle electronic billing setups, submissions, accruals, rejections, appeals, and collections.
• Resolve billing discrepancies, rate issues, and client inquiries.
• Update billing rates and establish rate sets in Elite 3E.
• Prepare billing reports and help meet monthly and annual billing goals.
• Build strong working relationships with attorneys, legal support staff, and accounting leadership.
• Document billing communications in iManage.

What We’re Looking For

• 2+ years of law firm billing experience, with deeper experience welcomed.
• Hands-on experience managing e-billing rejections, appeals, and collections.
• Confidence working directly with attorneys and maintaining strong relationships.
• Strong Excel skills, attention to detail, and consistent follow-through.
• Ability to manage competing deadlines in a fast-paced environment.

A well-established law firm is seeking an experienced E-Billing Specialist to join its Accounting team. This role is ideal for a detail-oriented billing professional with strong law firm billing experience and expertise in electronic billing platforms. The E-Billing Specialist will partner closely with attorneys and internal stakeholders to ensure accurate, timely billing and collections processes.

Key Responsibilities

• Manage the full billing cycle for assigned attorneys, including billing preparation, transfers, write-downs, write-offs, time entry adjustments, and client billing inquiries.
• Handle all aspects of electronic billing, including matter setup, invoice submission, accrual management, appeals, collections, and client correspondence.
• Maintain and update billing rates and rate structures within the billing system.
• Prepare and distribute billing and financial reports as needed.
• Build strong working relationships with attorneys, administrative staff, and firm leadership.
• Collaborate with the Accounting team to support monthly and year-end billing objectives.
• Document billing-related communications and maintain accurate records within the firm's document management system.
• Ensure compliance with client billing guidelines and electronic billing requirements.

Qualifications

• Minimum of 5 years of law firm billing and e-billing experience.
• Experience with legal billing software (Elite 3E experience strongly preferred).
• Advanced proficiency with Microsoft Excel.
• Knowledge of electronic billing platforms and client guidelines.
• Strong organizational skills with exceptional attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to manage multiple priorities and thrive in a fast-paced professional environment.
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