Billing Specialist - Hybrid opportunity!

Haley Stuart Group; Roseland (NJ); Presencial; USD 55.000 - 75.000; Jornada completa

Descripción de la vacante

Haley Stuart Group is seeking a Billing Specialist for a growing Livingston, NJ law firm. The role focuses on timely, accurate client invoicing in line with firm policies and legal requirements.

The ideal candidate has 5+ years in legal or professional services billing, strong Excel skills, and experience with billing software. Collaboration with attorneys and accounting is essential to maintain revenue flow.

Formación

• At least 5 years of legal billing or professional services billing experience required.
• Familiarity with legal billing software and processes.
• Proficient with Excel and common legal billing tools.

Responsabilidades

• Handle all billing procedures for assigned attorneys, including transfers, write downs, write-offs, time entry edits, rate issues, and client inquiries.
• Collaborate with accounting to meet monthly and annual billing objectives.
• Prepare and review billing reports for accuracy and timeliness.
• Maintain relationships with billing attorneys, secretaries, and management to ensure efficient revenue flow.
• Set up client information in billing system and monitor deadlines to meet billing cycles.
• Handle some collection calls and/or correspondence as needed.

Conocimientos

Attention to detail

Organizational skills

Communication skills

Herramientas

Excel

Collaborati

DataCert

Legal Solutions Suite

Litigation Advisor

Tymetrix 360

Bottom Line

Descripción del empleo

We currently have an opportunity for a Billing Specialist with a growing law firm in the Livingston, NJ area (zip code 07039).

The Billing Specialist is responsible for managing the firm’s billing process, ensuring timely and accurate preparation and distribution of client invoices in accordance with firm policies, client guidelines, and legal billing requirements. This role requires strong attention to detail, familiarity with legal billing software, and the ability to work closely with attorneys, paralegals, and clients to resolve billing inquiries and ensure efficient revenue flow.

Position responsibilities are:

• Handle all aspects of billing procedures for assigned attorneys, including but not limited to preparing transfers, write downs, write offs, time entry edits, address rate issues, and respond to client inquiries, etc.
• Work with accounting team to achieve monthly and annual billing objectives
• Prepare billing reports
• Develop and maintain working relationships with billing attorneys, secretaries and management.
• Work with the accounting team to achieve monthly and annual billing objectives
• Set up client information in billing system
• Monitor billing deadlines and proactively follow up with attorneys to meet billing cycles.
• Handle some collection calls and/or correspondence.

Position requirements are:

• Experience: At least 5 years of legal billing or professional services billing experience required; law firm experience preferred.
• Software: Proficiency with Excel and legal billing software, (such as Collaborati, Data Cert, Legal Solutions Suite, Litigation Advisor, Tymetrix 360 and Bottom Line.
• Highly detail orientated with strong organizational and communication skills