Legal Billing Specialist

LEGACY LEGAL RECRUITING LLC; Roseland (NJ); Hybrid; USD 65,000 - 95,000; Full time

Benefits offered by this job

401(k)

Bonus based on performance

Company parties

Dental insurance

Health insurance

Advancement opportunities

Paid time off

Parental leave

Training & development

Vision insurance

Wellness resources

Job summary

LEGACY LEGAL RECRUITING LLC is seeking an experienced E-Billing Specialist for a respected Roseland, NJ law firm. The role focuses on managing electronic billing for attorneys, ensuring accurate time entry, transfers, write-downs, and rate adjustments.

Ideal candidate has at least 5 years of legal billing experience with Elite 3E, eHub, and Microsoft Excel proficiency, and can liaise with attorneys and management to meet billing deadlines.

Qualifications

• Minimum 5 years of billing experience within a law firm.
• Strong knowledge of electronic billing platforms and legal billing procedures.
• Experience with Elite 3E, eHub, and Microsoft Excel.

Responsibilities

• Manage all aspects of the billing process for assigned attorneys, including billing preparation and review, time entry edits, transfers, write-downs and write-offs, rate adjustments and troubleshooting, and client billing inquiries.
• Oversee high-volume electronic billing activities, including e-billing setup and maintenance, invoice submissions, accrual processing, appeals management, and e-billing collections and related correspondence.
• Maintain and update attorney and client billing rates, including establishing and managing rate sets.
• Prepare and distribute billing and revenue reports as needed.
• Develop strong working relationships with attorneys, legal assistants, and firm management to ensure timely and accurate billing.
• Collaborate with the Accounting team to meet monthly and annual billing goals and deadlines.
• Document and maintain all billing-related communications within the firm's document management system (iManage).

Skills

Billing experience

Attention to detail

Organizational skills

Communication

Tools

Elite 3E

eHub

Microsoft Excel

Job description

Benefits:

• 401(k)
• Bonus based on performance
• Company parties
• Dental insurance
• Health insurance
• Opportunity for advancement
• Paid time off
• Parental leave
• Training & development
• Vision insurance
• Wellness resources

Our client, a respected law firm in Roseland, NJ, is seeking an experienced E-Billing Specialist to join its Accounting Department. Reporting directly to the Assistant Controller, this role is ideal for a billing professional with a strong law firm background and extensive experience managing electronic billing processes.

The successful candidate will have at least 5 years of legal billing experience, along with proficiency in Elite 3E, eHub, and Microsoft Excel.

Key Responsibilities

• Manage all aspects of the billing process for assigned attorneys, including:
  • Billing preparation and review
  • Time entry edits
  • Transfers
  • Write-downs and write-offs
  • Rate adjustments and troubleshooting
  • Client billing inquiries
• Oversee high-volume electronic billing activities, including:
  • E-billing setup and maintenance
  • Invoice submissions
  • Accrual processing
  • Appeals management
  • E-billing collections and related correspondence
• Maintain and update attorney and client billing rates, including establishing and managing rate sets.
• Prepare and distribute billing and revenue reports as needed.
• Develop strong working relationships with attorneys, legal assistants, and firm management to ensure timely and accurate billing.
• Collaborate with the Accounting team to meet monthly and annual billing goals and deadlines.
• Document and maintain all billing-related communications within the firm's document management system (iManage).

Qualifications

• Minimum 5 years of billing experience within a law firm environment.
• Strong knowledge of electronic billing platforms and legal billing procedures.
• Experience with Elite 3E, eHub, and Microsoft Excel.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Self-motivated with the ability to work independently and collaboratively.

Why Join?

• Established and respected law firm
• Collaborative accounting and finance team
• Opportunity to work closely with attorneys and firm leadership
• Competitive compensation and benefits package

Flexible work from home options available.