Billing Specialist

Aston Carter; Kent (WA); On-site; USD 34,000 - 36,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability insurance

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Paid time off

Job summary

Aston Carter is seeking a Billing Specialist/Invoice Clerk in Kent, WA to convert orders and shipments into invoices, mail and email invoices, and enter credit memos from paper forms. The role emphasizes accuracy, system proficiency, and data entry.

This contract role is onsite 40 hours/week for one month, with a 7:30 am–4:00 pm schedule, handling a high volume of invoices (about 400–500 daily) and credit memos (50–75 daily, rising near month-end).

Qualifications

• Invoice processing and data entry proficiency required.
• Experience with billing systems and Excel.
• Knowledge of credit memos and order entry processes.

Responsibilities

• Convert orders and shipments into invoices using the billing system.
• Mail and email invoices to customers.
• Scan and upload supporting documents into the system.

Skills

Invoice processing

Invoicing

Excel proficiency

Billing systems

Data entry

Order entry

Credit memos

Customer billing

Purchase order reconciliation

Tools

Acumatica

Job description

Job Title: Billing Specialist/Invoice Clerk

This role involves converting orders and shipments placed by the Order Entry Department into invoices using the billing system. Additional tasks include mailing and emailing invoices, scanning support documentation into the system, and entering Credit Memos from hard paper forms into the system. We seek a detail-oriented individual who is highly concerned with accuracy, proficient with systems, and understands the intricacies of customer invoicing and credit memos.

Responsibilities

• Convert orders and shipments into invoices using the billing system.
• Mail and email invoices to customers.
• Scan and upload support documentation into the system.
• Enter Credit Memos from hard paper forms into the system.
• Ensure accuracy and attention to detail in all invoicing and data entry tasks.
• Analyze and add information such as tracking numbers to invoices.
• Reconcile purchase orders and invoices.

Essential Skills

• Invoice processing
• Invoicing
• Microsoft Excel proficiency
• Experience with billing systems
• Data entry skills
• Order entry
• Credit memos
• Customer and shipping billing
• Experience with Acumatica
• Purchase order and invoice reconciliation

Additional Skills & Qualifications

• 1-2 years of relevant experience

Work Environment

This position is onsite in an office space working alongside the Staff Accountant. The role requires a commitment of 40 hours a week for 1 month, with working hours from 7:30 am to 4:00 pm, 5 days a week. The environment is system-generated and routine, with a high volume of invoices (400-500 daily) and Credit Memos (50-75 daily, with an increase towards month-end).

Job Type & Location

This is a Contract position based out of Kent, WA.

Pay and Benefits

The pay range for this position is $25.00 - $26.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Kent,WA.

Application Deadline

This position is anticipated to close on Mar 31, 2025.

Equal Opportunity Employer

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.