Billing Specialist

Arcxis Biotechnologies, Inc.; Westlake Village (CA); On-site; USD 45,000 - 60,000; Full time

Job summary

Arcxis Biotechnologies, Inc. is seeking a Billing Specialist to support billing operations by preparing, issuing, and tracking customer invoices. This role involves assisting with accounts receivable tasks and responding to billing inquiries.

The ideal candidate should have a high school diploma, 1-2 years of accounting or billing experience, and familiarity with accounting systems like QuickBooks. Strong attention to detail and communication skills are essential.

Qualifications

• 1–2 years of experience in accounting, billing, invoicing, or accounts receivable.
• Familiarity with accounting or ERP systems.
• Strong verbal and written communication skills.

Responsibilities

• Prepare and issue customer invoices and credit memos.
• Review billing details for accuracy.
• Maintain organized billing files and records.

Skills

Attention to detail

Problem-solving

Customer service orientation

Education

High school diploma or equivalent

Associate’s degree in accounting or finance

Tools

QuickBooks

Microsoft Excel

Job description

Position Overview

The Billing Specialist supports billing operations by preparing, issuing, and tracking customer invoices and related billing documents. This role assists with accounts receivable tasks, responds to billing inquiries, and helps ensure accurate revenue recording, timely collections, and proper documentation.

Key Responsibilities

• Prepare and issue customer invoices, credit memos, and debit memos in accordance with contract terms and purchase orders.
• Review billing details for accuracy, including rates, quantities, discounts, taxes, and billing periods.
• Enter, update, and maintain billing and customer information in the accounting system.
• Research billing discrepancies, customer disputes, and payment issues; elevate unresolved matters as needed.
• Maintain organized billing files, records, and supporting documentation for internal review and audit purposes.
• Assist with monthly reconciliations between billing reports and the general ledger.
• Prepare basic billing reports, metrics, and account summaries as requested.
• Respond to internal and external billing inquiries in a professional and timely manner.
• Support accounts receivable processes, including invoice follow-up and collection-related documentation.

Required Qualifications

• High school diploma or equivalent required; Associate’s degree or coursework in accounting, finance, or a related field preferred.
• 1–2 years of experience in accounting, billing, invoicing, or accounts receivable preferred.
• Familiarity with accounting or ERP systems, such as QuickBooks or similar platforms.
• Proficiency in Microsoft Excel and basic data entry.
• Strong attention to detail and accuracy with numbers and financial information.
• Good verbal and written communication skills for customer and internal interactions.
• Ability to prioritize tasks, meet deadlines, and manage a moderate workload.

Key Competencies

• Accuracy and attention to detail
• Problem-solving and investigative mindset
• Customer service orientation
• Time management and organization
• Confidentiality and integrity
• Accountability and follow-through