Billing Specialist/Invoice Clerk

Aston Carter; Kent (WA); On-site; USD 34,000 - 36,000; Part time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan – Pre-tax and R

Life Insurance (Voluntary Life & AD&D)

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick)

Job summary

Aston Carter is seeking a Billing Specialist/Invoice Specialist for a contract role based out of Kent, WA. The position is onsite, 40 hours per week, 5 days a week, with a start window between 7:30 am and 4 pm, for an initial 1 month term.

The pay range is $25.00–$26.00/hr with eligibility requirements for benefits; accommodations are available upon request. This role involves collaborating with a Staff Accountant and handling invoicing, payables, and related financial tasks onsite in Kent.

Qualifications

• 1–2 years of experience in a similar role.
• Experience with Acumatica and knowledge of purchase orders.
• Finance and invoice reconciliation experience preferred.
• Strong data entry and Excel proficiency.

Responsibilities

• Process payables and support purchasing controls.
• Match and upload invoices to shared services.
• Code invoices accurately.
• Monitor AP phone calls.
• Manage statements.
• Perform other administrative duties as needed.

Skills

Invoice processing

Invoicing

Accounting

Microsoft Excel

Billing collections

Billing systems

Data entry

Accounts receivable (AR) knowledge

Excel experience

Tools

Acumatica

Purchase orders

Job description

Billing Specialist/Invoice Specialist

Job Description

This position will help with the processing of payables and support purchasing controls among other administrative duties. The Accounts Payable Specialist will be responsible for completing day-to-day tasks such as matching, uploading invoices to shared services, and coding invoices. Additionally, this role involves monitoring AP phone calls, managing statements, and performing other duties as required.

Responsibilities

• Process payables and support purchasing controls
• Match and upload invoices to shared services
• Code invoices accurately
• Monitor AP phone calls
• Manage statements
• Perform other administrative duties as needed

Essential Skills

• Invoice processing
• Invoicing
• Accounting
• Microsoft Excel
• Billing collections
• Billing systems
• Data entry
• Accounts receivable (AR) knowledge
• Excel experience

Additional Skills & Qualifications

• Experience with Acumatica
• Knowledge of purchase orders
• Finance and invoice reconciliation
• 1-2 years of experience in a similar role
• Understanding of collections process

Work Environment

This position is onsite in an office space, working alongside the Staff Accountant. The schedule is 5 days a week, starting between 7:30 am and 4 pm, totaling 40 hours a week for 1 month.

Job Type & Location

This is a Contract position based out of Kent, WA.

Pay and Benefits

The pay range for this position is $25.00 - $26.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Kent,WA.

Application Deadline

This position is anticipated to close on Mar 22, 2025.

Equal Opportunity Employer

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

Contact Information Collection

We collect your phone number and email so that an Aston Carter representative can reach out to you regarding potential job opportunities. Please ensure that the phone number and email you provide are accurate, as an incorrect phone number or email may affect our ability to contact you.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.