Billing Specialist (Non-Medical)

Vaco by Highspring; Louisville (KY); On-site; USD 45,000 - 60,000; Full time

Job summary

Vaco by Highspring is seeking a Billing Specialist based in Louisville, Kentucky. This role is responsible for preparing and processing customer invoices, maintaining billing records, and resolving discrepancies. The ideal candidate will have a Bachelor’s degree in Accounting or related field, along with 2+ years of relevant experience.

Key responsibilities include generating invoices, reviewing contracts for billing accuracy, and ensuring timely collections. Strong Excel skills and attention to detail are essential for this position, which supports the organization's billing and accounts receivable functions.

Qualifications

• 2+ years of billing, invoicing, accounts receivable, or accounting experience.
• Strong attention to detail and accuracy.
• Effective written and verbal communication skills.

Responsibilities

• Generate and distribute customer invoices accurately and on schedule.
• Review contracts and purchase orders to ensure correct billing.
• Maintain customer billing records and account information.

Skills

Attention to detail

Analytical skills

Problem-solving skills

Communication skills

Education

Bachelor's degree in Accounting, Finance, Business Administration, or related field

Tools

ERP or accounting software (Oracle, SAP, NetSuite, Sage)

Microsoft Excel

Microsoft Office Suite

Job description

Position Summary

The Billing Specialist is responsible for preparing and processing customer invoices, maintaining billing records, resolving billing discrepancies, and ensuring timely and accurate revenue processing. This role works closely with customers, sales teams, project managers, and accounting departments to support the organization's billing and accounts receivable functions.

Essential Responsibilities

• Generate and distribute customer invoices accurately and on schedule.
• Review contracts, purchase orders, pricing agreements, and supporting documentation to ensure correct billing.
• Maintain customer billing records and account information.
• Research and resolve invoice discrepancies, billing disputes, and customer inquiries.
• Process credit memos, adjustments, and invoice corrections as needed.
• Monitor outstanding invoices and coordinate with Accounts Receivable regarding collections activities.
• Reconcile billing transactions and ensure data accuracy within accounting systems.
• Assist with month‑end closing processes and reporting requirements.
• Prepare billing reports and analyze billing trends.
• Ensure compliance with company policies and contractual billing requirements.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field required.
• 2+ years of billing, invoicing, accounts receivable, or accounting experience.
• Experience with ERP or accounting software such as Oracle, SAP, NetSuite, Sage, or similar systems.
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Strong attention to detail and accuracy.
• Excellent organizational, analytical, and problem‑solving skills.
• Effective written and verbal communication skills.
• Ability to prioritize tasks and meet deadlines in a fast‑paced environment.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals and do not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].