Billing Clerk

EDIS Group; Sharonville (OH); On-site; USD 42,000 - 62,000; Full time

Job summary

EDIS Group in Sharonville, OH is seeking an experienced Billing Specialist to verify accurate invoicing for completed jobs and support accounts receivable activities. You will work with Customer Service, Production, and Shipping to ensure quotes and orders are billed correctly.

Responsibilities include issuing invoices, reviewing shipment docs, processing credits, and maintaining organized billing records. The role requires attention to detail, Excel proficiency, and the ability to meet daily

Qualifications

• High school diploma or equivalent.
• 1-3 years of billing, invoicing, accounts receivable, or related administrative experience.
• Strong attention to detail and accuracy with numbers, pricing, and data entry.
• Proficiency in Microsoft Office, especially Excel, and comfort learning ERP/accounting systems.
• Strong organizational skills and ability to manage a steady volume of invoices and meet deadlines.

Responsibilities

• Prepare and issue customer invoices for completed jobs in line with quotes, POs, and customer requirements.
• Review job tickets, shipping documents, and proof of delivery to verify quantities, overs/under, and completion status before billing.
• Bill change orders, rush charges, freight, and other add-ons accurately per customer agreements.
• Apply correct pricing, discounts, and sales tax based on terms and ship-to locations.
• Process credit memos, rebills, and invoice corrections with proper documentation and approval.

Skills

Billing & Invoicing

Accounts Receivable

Attention to detail

Office proficiency

Team coordination

Education

High school diploma or equivalent

Tools

Excel

ERP/accounting systems

Job description

Working closely with Customer Service, Production, and Shipping, this role verifies that completed jobs are billed correctly.

Key Responsibilities

Invoicing & Job Billing

• Prepare and issue customer invoices for completed jobs in accordance with quotes, purchase orders, and customer billing requirements.
• Review job tickets, shipping documents, and proof of delivery to verify quantities shipped, overs/under, and completion status before billing.
• Bill change orders, rush charges, freight, and other job add-ons accurately and in line with customer agreements.
• Apply correct pricing, discounts, and sales tax based on customer terms, exemption certificates, and ship-to locations.
• Process credit memos, rebills, and invoice corrections with proper documentation and approval.

Discrepancy Resolution & Customer Support

• Research and resolve billing discrepancies by working with Customer Service, Program Sales, Production, and Shipping.
• Respond promptly and professionally to customer billing inquiries, providing copies of invoices and supporting documentation as needed.
• Track jobs that are complete but unbilled and follow up with internal teams to keep billing current.
• Submit invoices through customer portals and comply with customer-specific invoicing requirements (PO references, formats, deadlines).

Accounts Receivable & Records Support

• Assist with posting customer payments and reconciling payment discrepancies as needed.
• Support collections efforts by providing invoice copies, backup documentation, and account detail.
• Maintain organized, complete billing files and records in accordance with company retention policies.
• Assist with month-end close activities, including ensuring all shipped jobs are invoiced in the proper period.

General Administrative Support

• Maintain accurate customer billing information in the ERP/accounting system, including terms, contacts, and tax status.
• Generate routine billing and open-order reports for the Accounting Manager and Controller.
• Identify and suggest improvements to billing processes and documentation.
• Perform other accounting and administrative duties as assigned.

Qualifications

Required

• High school diploma or equivalent.
• 1-3 years of billing, invoicing, accounts receivable, or related administrative experience.
• Strong attention to detail and accuracy, particularly with numbers, pricing, and data entry.
• Proficiency in Microsoft Office, especially Excel, and comfort learning ERP/accounting systems.
• Strong organizational skills with the ability to manage a steady volume of invoices and meet daily and month-end deadlines.
• Professional written and verbal communication skills for working with customers and internal teams.
• Team player who works well with Customer Service, Production, Shipping, and Sales.

Preferred

• Billing experience in a packaging, or other manufacturing or job-shop environment.
• Associate degree or coursework in accounting, bookkeeping, or business administration.
• Familiarity with sales tax rules and exemption certificates.