Billing & Reconciliation Specialist — Early Shift

Great Lakes Petroleum Co.; Charlotte (NC); Híbrido; USD 32.000 - 42.000; Jornada completa

Descripción de la vacante

Great Lakes Petroleum Co. is seeking a Billing Clerk to ensure timely and accurate invoicing for third parties and to verify inventory records across trucks and trailers.

You will coordinate with internal teams to gather documentation and post accurate warehouse data. The role requires early morning hours (4:00 AM–12:30 PM), a five‑day week with mandatory weekend hours, and proficiency with Outlook, Word, Excel, Nitro Pro, and logistics software.

Formación

• Proficiency in Outlook, Word, Excel, Nitro Pro, and logistics software.
• Detail-oriented with strong organizational, analytical and multi-tasking skills.
• Demonstrate strong interpersonal behavior.

Responsabilidades

• Billing Third Party invoices accurately and timely.
• Communicate with internal and external departments to retrieve necessary documentation.
• Price and bill loads (trucks) and post sales.
• Verify billing data against paperwork and correct errors before posting.
• Post sales to DM2 and process credits/rebills as needed.
• Respond to email requests related to billing.
• Analyze fuel inventory data for accuracy and reconcile with sales orders and BOLs.
• Adjust inventory to reflect new BOLs and other adjustments with operations.
• Assist in month-end closing and additional invoicing as required.

Conocimientos

Outlook

Word

Excel

Nitro Pro

Logistics software

Inventory interpretation

Detail-oriented

Organizational skills

Analytical skills

Multitasking

Interpersonal skills

Herramientas

Nitro Pro

Logistics software

Descripción del empleo

Description

Responsible for timely and accurate billing of customer invoices. Ensure daily that inventory is correct and accounted for on all trucks/trailers. Keeps all records organized and noted appropriately with updates.

Primary Responsibilities

• Third Party billing.
• Communicate with external and internal departments to retrieve needed documentation to accurately bill out third party.
• Price billing transactions and bill assigned loads (trucks).
• Verify accuracy of billing data by comparing corresponding paperwork. Revise any errors prior to posting daily billing.
• Post sales to DM2.
• Processes credit/rebills for BOL’s, customers, and the tax department.
• Respond to email requests.
• Analyze fuel inventory data to ensure accuracy.
• Reconcile fuel inventory data with corresponding sales orders, drivers’ paperwork, and bill of lading.
• Adjust fuel inventory to account for new bill of lading, all inventory, and adjustments by utilizing operations personnel.
• Communicate with internal departments to retrieve needed documentation to complete reconciliation.
• Assist in month end closing and any additional invoicing as needed.

Requirements

• 4:00 AM - 12:30PM work hours
• Five-day work week (including mandatory weekend hours; overtime as needed).
• Proficiency in the use of Microsoft Outlook, Word, Excel, Nitro Pro, and logistics software.
• Exhibit the ability to interpret and explain inventory and needed adjustments.
• Detail-oriented with strong organizational, analytical, and multi-tasking skills.
• Demonstrate strong interpersonal behavior.