Billing & Invoicing Specialist

Parkland US People Corp; Salt Lake City (UT); Sur place; USD 40 000 - 60 000; Plein temps

Avantages offerts par ce poste

Medical with wellness program (HSA)

Company 401k with match

Paid time off & parental leave

Tuition reimbursement

Great working environment

Résumé du poste

Sunoco LP is seeking a Billing Specialist to prepare bills and invoices, verify billing with accounts receivable, and support a smooth financial close. Responsibilities include weekly invoicing per branch, data input for buy-back accounts, driver payroll records, and customer communications.

The role emphasizes accuracy, confidentiality, and cross-department coordination. The candidate will manage order entries, create POs, and assist with departmental meetings while ensuring safety and

Qualifications

• High School diploma or GED.
• Minimum of 1-2 years of accounts receivable/payable or bookkeeping experience
• Strong analytical skills and accurate data entry skills
• Ability to process large amounts of work under tight deadlines
• Excellent customer service skills
• Strong communication (oral & written), presentation & listening skills
• Knowledge of GAAP, including basic bookkeeping and accounts receivable
• Technical proficiency with MS applications (Outlook, Excel) and other computer software (Internet, POS Systems, etc.)
• Demonstrated ability to multi-task in a fast-paced environment and maintain confidentiality
• Strong planning & organizing, analytical skills

Responsabilités

• Generates and sends out inventory information to each branch for weekly ordering. Process orders received from other branches.
• Generates and sends out invoices at least once per week for each branch and twice weekly for the Minot branch.
• Compare readings from bulk oil tank monitor reports to fill reports provided by the warehouse to ensure accuracy. Communicate any issues or discrepancies to Business Office Manager, Lubes.
• Inputs buy-back data into ordering system from invoices generated weekly. Perform a reconciliation for buy-back accounts monthly.
• Manually enter the driver's drop off information from the bill of ladings (BOL) into the driver payroll slips.
• Assist customers, taking orders over the phone, via email or walk-in. Provide customer account updates or information to the Credit Department to maintain customer account information. Input weekly customer rebates (SPA's) into ordering system.
• Maintains records or tracking and organizing the Business Development Funds (BDF).
• Processes billing for monthly oil samples sent by customers.
• Orders and prints tank and drum product labels.
• Retrieve orders or invoices from ordering system on an hourly basis. Process customer orders based on information received from ordering system to Drivers to meet customer needs and communicates with management and the Safety Department to ensure Driver safety.
• Create an order into ordering system according to customer request, then create a PO in accounting system. After the order is complete, receive the PO into inventory and provide paperwork to Accounts Payable.
• Participating in general staff meetings, other internal meetings, and serving on committees as may be applicable to department functions, organizational development or as directed by the Marketing Manager.
• Maintains confidentiality of Company, employee, client and customer information, sharing information on a need to know or right to know basis.
• Reviews and assesses department processes and procedures. Analyze job functions for optimum efficiency and develop new work processes as necessary.
• Communicates internal issues and recommendations to Lubricants Business Office Manager
• Employee must demonstrate safe work and risk management practices. Attend monthly safety and security meetings and sign the attendance sheet. Report all safety and security issues. Report and process all employee and/or customer incidents or unsafe acts in accordance with our policy and procedure.
• Employee is expected to set priorities and meet deadlines. Employee is responsible for planning and carrying out assignments, resolving conflicts that arise, informing and coordinating with others as expected. Employee is accountable for ensuring the technical accuracy of their work and maintaining good working relations, both internal and external. Self-direction and motivation are also expected.
• Must meet performance expectations. Must complete all duties as assigned.

Connaissances

Accounts receivable/payable

Data entry

Analytical thinking

Customer service

Communication skills

GAAP knowledge

MS Office (Outlook, Excel)

Confidentiality

Multi-tasking

Organizational skills

Formation

High School diploma or GED

Outils

MS Excel

Outlook

POS Systems

Accounting software

Description du poste

Sunoco LP is seeking a Billing Specialist to prepare bills and invoices, verify billing with accounts receivable, and support a smooth financial close. Responsibilities include weekly invoicing per branch, data input for buy-back accounts, driver payroll records, and customer communications.

The role emphasizes accuracy, confidentiality, and cross-department coordination. The candidate will manage order entries, create POs, and assist with departmental meetings while ensuring safety and