Billing & Reconciliation Analyst

Ultimate Staffing; San Antonio (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

Ultimate Staffing in San Antonio, TX seeks a detail-oriented Billing & Reconciliation Specialist to support billing, accounting, payroll, and reconciliation functions. You will investigate discrepancies, balance accounts, and ensure financial accuracy across multiple systems.

The ideal candidate has 3+ years in accounting/finance, strong Excel skills, and excellent communication, with the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• 3+ years of experience in accounting, finance, payroll, billing, reconciliation, or a related field.
• Strong understanding of financial transactions, account reconciliation, and invoice processing.
• Advanced attention to detail with analytical and problem-solving skills.
• Proficiency with Microsoft Excel, including formulas, data analysis, and reporting.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.

Responsibilities

• Reconcile billing, payroll, benefit, and accounts receivable data to ensure accuracy.
• Review and audit invoices, payment records, and financial transactions.
• Research and resolve billing discrepancies, payment variances, and enrollment or status changes.
• Post and reconcile payments received through various payment methods.
• Prepare journal entries and support month-end reconciliation activities.
• Allocate expenses accurately to appropriate cost centers and project codes.
• Maintain detailed financial records, spreadsheets, and reconciliation reports.
• Investigate account discrepancies and coordinate with internal teams and external vendors to resolve issues.
• Prepare accounting, billing, and reconciliation reports for management review.
• Process refunds, adjustments, and account corrections as needed.
• Support payroll-related functions and assist with payroll reconciliations.
• Ensure compliance with company policies and applicable regulations.
• Assist with special projects and process improvement initiatives.

Skills

Financial analytics

Account reconciliation

Invoice processing

Payroll processing

Excel

Multi-priority management

Communication

Education

Bachelor's degree in Accounting/Finance/Business

Tools

ERP systems

HRIS

Payroll systems

Job description

Ultimate Staffing in San Antonio, TX seeks a detail-oriented Billing & Reconciliation Specialist to support billing, accounting, payroll, and reconciliation functions. You will investigate discrepancies, balance accounts, and ensure financial accuracy across multiple systems.

The ideal candidate has 3+ years in accounting/finance, strong Excel skills, and excellent communication, with the ability to manage multiple priorities in a fast-paced environment.