Billing & Reconciliation Specialist

Ultimate Staffing Services; San Antonio (TX); Sur place; USD 42 000 - 65 000; Plein temps

Résumé du poste

Ultimate Staffing in San Antonio, TX seeks a detail-oriented Billing & Reconciliation Specialist to support billing, accounting, payroll, and reconciliation functions. You will investigate discrepancies, balance accounts, and ensure financial accuracy across multiple systems.

The ideal candidate has 3+ years in accounting/finance, strong Excel skills, and excellent communication, with the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• 3+ years of experience in accounting, finance, payroll, billing, reconciliation, or a related field.
• Strong understanding of financial transactions, account reconciliation, and invoice processing.
• Advanced attention to detail with analytical and problem-solving skills.
• Proficiency with Microsoft Excel, including formulas, data analysis, and reporting.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.

Responsabilités

• Reconcile billing, payroll, benefit, and accounts receivable data to ensure accuracy.
• Review and audit invoices, payment records, and financial transactions.
• Research and resolve billing discrepancies, payment variances, and enrollment or status changes.
• Post and reconcile payments received through various payment methods.
• Prepare journal entries and support month-end reconciliation activities.
• Allocate expenses accurately to appropriate cost centers and project codes.
• Maintain detailed financial records, spreadsheets, and reconciliation reports.
• Investigate account discrepancies and coordinate with internal teams and external vendors to resolve issues.
• Prepare accounting, billing, and reconciliation reports for management review.
• Process refunds, adjustments, and account corrections as needed.
• Support payroll-related functions and assist with payroll reconciliations.
• Ensure compliance with company policies and applicable regulations.
• Assist with special projects and process improvement initiatives.

Connaissances

Financial analytics

Account reconciliation

Invoice processing

Payroll processing

Excel

Multi-priority management

Communication

Formation

Bachelor's degree in Accounting/Finance/Business

Outils

ERP systems

HRIS

Payroll systems

Description du poste

Billing &Reconciliation SpecialistPosition OverviewWe are seeking a detail-oriented Billing &Reconciliation Specialist to support billing, accounting, payroll, and reconciliation functions. This role is ideal for someone with a strong background in finance, accounting, payroll administration, or accounts receivable who enjoys researching discrepancies, balancing accounts, and ensuring financial accuracy.

Key Responsibilities

• Reconcile billing, payroll, benefit, and accounts receivable data to ensure accuracy.
• Review and audit invoices, payment records, and financial transactions.
• Research and resolve billing discrepancies, payment variances, and enrollment or status changes.
• Post and reconcile payments received through various payment methods.
• Prepare journal entries and support month-end reconciliation activities.
• Allocate expenses accurately to appropriate cost centers and project codes.
• Maintain detailed financial records, spreadsheets, and reconciliation reports.
• Investigate account discrepancies and coordinate with internal teams and external vendors to resolve issues.
• Prepare accounting, billing, and reconciliation reports for management review.
• Process refunds, adjustments, and account corrections as needed.
• Support payroll-related functions and assist with payroll reconciliations.
• Ensure compliance with company policies and applicable regulations.
• Assist with special projects and process improvement initiatives.

QualificationsRequired

• 3+ years of experience in accounting, finance, payroll, billing, reconciliation, accounts receivable, or a related field.
• Strong understanding of financial transactions, account reconciliation, and invoice processing.
• Advanced attention to detail with exceptional analytical and problem-solving skills.
• Proficiency with Microsoft Excel, including formulas, data analysis, and reporting.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.

Preferred

• Bachelor's degree in Accounting, Finance, Business, or related field.
• Payroll processing or payroll reconciliation experience.
• Experience working with ERP, HRIS, accounting, or payroll systems.
• Experience reviewing benefit, insurance, or employee-related billing is a plus.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.