Billing & Post-Production Coordinator — Fashion

WME; New York (NY); On-site; USD 27,000 - 36,000; Full time

Job summary

WME Fashion is seeking a Billing/Post Production Assistant to support fashion photography agents and producers across the production cycle. The role covers invoicing, expense processing, vendor management, and communicating accounting overviews to artists and the team.

You will also handle post production budgeting, vendor bookings, calendar management, and ensuring deadlines are met while liaising between artists and clients. A strong admin background is essential.

Qualifications

• Associate's or Bachelor's degree preferred.
• Minimum of 2 years of administrative and billing experience.
• Experience in fashion/advertising market is a plus.
• Must be organized with overseeing numerous coinciding projects.
• Ability to multi-task and prioritize.
• Proficient with Microsoft Office, Excel, and CRM systems.
• Professional communication skills to interface with clients and artists.

Responsibilities

• Support billing processes: invoicing, expense processing, vendor invoices, vendor setups, and payments tracking.
• Be the point person between artist and client for post-production coordination and budgeting.
• Manage calendars, book vendors, and ensure deadlines are met.
• Collaborate with accounting to provide regular overviews to artists and teams.

Skills

Administrative skills

Multitasking

Organizational skills

Professional communication

Ability to learn new systems

Education

Associate's or Bachelor's degree preferred

Tools

Microsoft Office

Excel

CRM systems

Job description

WME Fashion is seeking a Billing/Post Production Assistant to support fashion photography agents and producers across the production cycle. The role covers invoicing, expense processing, vendor management, and communicating accounting overviews to artists and the team.

You will also handle post production budgeting, vendor bookings, calendar management, and ensuring deadlines are met while liaising between artists and clients. A strong admin background is essential.