Billings Assistant Art Commerce

WME Group; New York (NY); On-site; USD 27,000 - 36,000; Full time

Job summary

WME Group is seeking a Billing/Post Production Assistant to support fashion photography agents and producers. The role combines billing duties with post production coordination, requiring strong organizational skills and the ability to juggle multiple projects in a fast-paced environment.

The position emphasizes invoicing, expense processing, vendor management, calendar coordination, and budgeting for post production, while maintaining professional client interactions with artists and partners.

Qualifications

• Associate's degree or bachelor's degree preferred.
• Minimum of 2 years of administrative and billing experience.
• Highly developed administrative skills in comparable field is a plus.
• Must be organized in overseeing numerous coinciding projects.
• Ability to multi-task and prioritize.
• Working knowledge of Microsoft Office, Word, Excel, CRM systems and ability to learn new systems
• Professional communication skills to interface with clients and artists
• Specialized knowledge of the fashion and advertising market
• Interest in contemporary photography, fashion, pop culture and publishing

Responsibilities

• Support fashion photography agents and producers in the production process.
• Handle billing tasks: invoicing, expense processing, vendor invoices, and accounts payable.
• Serve as the post-production point person between artist and client, manage budgets and calendars.
• Negotiate expenses and book vendors to meet deadlines.

Skills

Administrative skills

Billing experience

Multi-tasking

Professional communication

Microsoft Office

Education

Associate's or Bachelor's degree preferred

Tools

Concur

CRM systems

Microsoft Excel

Microsoft Word

Job description

WME Fashion is the world’s preeminent cultivator of talent, curator of experiences, and creator of brand partnerships across the fashion, luxury & beauty ecosystem. Our robust global portfolio includes Art + Commerce, IMG Fashion Events and Properties, IMG Models, and The Wall Group.

The Role and What You’ll Do:

The Billing/Post Production Assistant is responsible for supporting fashion photography agents and producers in the overall photography production process. Billing responsibilities include but are not limited to advance and final invoicing, reconciling production job wraps, processing expenses through concur expense management system, credit card coding, submitting and processing vendor invoices, handling new vendor setups, tracking incoming and outgoing payments, organizing and communicating regular accounting overviews for artists, and working closely with the accounting team. Post production responsibilities include being the point person between the artist and the client, creating and managing post production budgets, negotiating expenses, booking vendors, managing calendars, meeting deadlines, and calling in final artwork.

You Have These:

• Associate's Degree or Bachelor's Degree preferred.
• Minimum of 2 years of administrative and billing experience
• Highly developed administrative skills in comparable field is a plus
• Must be organized in overseeing numerous coinciding projects
• Ability to multi-task and prioritize.
• Working knowledge of Microsoft Office, Word, Excel, CRM systems and ability to learn new systems
• Professional communication skills to interface with clients and artists
• Specialized knowledge of the fashion and advertising market
• Interest in contemporary photography, fashion, pop culture and publishing

HowWeWork:

WME Groupis at the center of sports, media, entertainment, and fashion and is alargely relationship-basedbusiness. To foster an environment of collaboration, develop our future talent, andbuild onrelationships across leadership, peers, and teams, we workfrom the office 4 days per week.We see immeasurable value internally and throughout the core of the businesses we support.

Don’tmeet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so ifyou’reexcited about thisrolebut yourpast experiencedoesn’talign perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Per local requirements and in the interest of transparency, the rate shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.

Hiring Rate Minimum: $19.50 hourly (minimum will not fall below the applicable state/local minimum wage thresholds)

Hiring Rate Maximum: $26.00 hourly