Billing Assistant (Photography and Post Production)

Art Commerce; New York (NY); Presencial; USD 42.000 - 64.000; Jornada completa

Descripción de la vacante

Art Commerce in New York is seeking a Billing/Post Production Assistant to support fashion photography agents and producers across the production cycle. Billing duties include advance and final invoicing, reconciling wraps, processing expenses, coding credit cards, and vendor invoices, including new vendor setups and payment tracking.

Post production duties include being the point person between artist and client, creating budgets, negotiating expenses, booking vendors, managing calendars,

Formación

• Associate's or Bachelor's degree preferred.
• Minimum 2 years of administrative and billing experience.
• Strong organizational and multi-tasking abilities.

Responsabilidades

• Support billing processes: invoicing, expense processing, vendor invoices.
• Coordinate post-production budgets, calendars, and deadlines.
• Serve as liaison between artist and client and communicate accounting overviews to artists.
• Track and reconcile payments and assist with vendor setups.

Conocimientos

Billing experience

Administrative experience

Organizational skills

Multi-tasking

Professional communication

Fashion/advertising market knowledge

Client-artist interfacing

Educación

Associate's degree

Bachelor's degree preferred

Herramientas

Microsoft Word

Microsoft Excel

CRM systems

Descripción del empleo

The Billing/Post Production Assistant is responsible for supporting fashion photography agents and producers in the overall photography production process. Billing responsibilities include but are not limited to advance and final invoicing, reconciling production job wraps, processing expenses through concur expense management system, credit card coding, submitting and processing vendor invoices, handling new vendor setups, tracking incoming and outgoing payments, organizing and communicating regular accounting overviews for artists, and working closely with the accounting team. Post production responsibilities include being the point person between the artist and the client, creating and managing post production budgets, negotiating expenses, booking vendors, managing calendars, meeting deadlines, and calling in final artwork.

Minimum Qualifications:

• Associate's Degree or Bachelor's Degree preferred.
• Minimum of 2 years of administrative and billing experience
• Highly developed administrative skills in comparable field is a plus
• Must be organized in overseeing numerous coinciding projects
• Ability to multi-task and prioritize.
• Working knowledge of Microsoft Office, Word, Excel, CRM systems and ability to learn new systems
• Professional communication skills to interface with clients and artists
• Specialized knowledge of the fashion and advertising market
• Interest in contemporary photography, fashion, pop culture and publishing