Billing & Office Admin Specialist

Service Tire Truck Centers; Town of Islip (NY); On-site; USD 4,500 - 8,900; Full time

Job summary

Service Tire Truck Centers is seeking a detail-oriented administrative professional to support branch billing and data entry functions. The role involves processing invoices, handling phone inquiries, and coordinating with multiple departments to finalize billing within tight timelines.

You will monitor receivables, prepare deposits, and ensure timely communication with customers and the corporate office. A reliable, organized approach is essential for success.

Qualifications

• Education or experience in clerical or administrative support.
• Ability to manage invoicing, data entry and basic accounting tasks.
• Strong communication, reading and writing skills.

Responsibilities

• Update and finalize invoices for the branch within 48 hours of delivery or service.
• Collaborate with sales, tire service, warehouse and mechanical service to gather data for invoices.
• Communicate with customers to obtain PO’s when needed.
• Answer and dispatch phone calls and perform clerical tasks on request.
• Monitor receivables and follow up with past-due accounts.
• Prepare and mail invoices within 24 hours of delivery.
• Handle deposits from cash sales and take deposits to the bank daily; manage petty cash.
• Review accounts payable slips and packing/inventory invoices before approval and forward to Corporate.
• Process cash from sales invoices and accounts receivable payments.
• Process petty cash inventory receipts and enter inventory into the Adam system.
• Be proficient in all billing functions within four months.
• May travel to corporate location for training and meetings.

Skills

Data entry

Phone support

Invoicing

Accounts receivable

Accounts payable

Cash handling

Petty cash

MS Office

Adam system

Education

One-year certificate from college or technical school

3–6 months related experience

Tools

Adam system

Job description

Service Tire Truck Centers is seeking a detail-oriented administrative professional to support branch billing and data entry functions. The role involves processing invoices, handling phone inquiries, and coordinating with multiple departments to finalize billing within tight timelines.

You will monitor receivables, prepare deposits, and ensure timely communication with customers and the corporate office. A reliable, organized approach is essential for success.