Branch Administrative & Invoicing Specialist

Service Tire Truck Center, Inc.; Harleysville (PA); On-site; USD 4,500 - 8,900; Full time

Job summary

Service Tire Truck Center, Inc. is seeking a clerical/ billing-oriented professional to support branch functions. You will process invoices, enter data, answer calls, and coordinate with sales, tire service, warehouse, and mechanical service to ensure accurate billing.

Responsibilities include handling deposits, petty cash, and daily banking, updating records in the Adam system, and communicating with customers for PO acquisition and timely payments. Training may occur at corporate locations.

Qualifications

• Ability to read and comprehend simple instructions, short correspondence and memos.
• Ability to write simple correspondence.
• Ability to effectively present information one-on-one, on phone or in small groups.

Responsibilities

• Update and finalize all invoices for the branch within 48 hours of delivery or service.
• Interact with sales, tire service, warehouse, and mechanical service to finalize invoices.
• Communicate with customers to obtain purchase orders.
• Answer and dispatch phone calls.
• Type letters and memos and perform standard clerical work as requested by the branch manager.
• Monitor receivables and follow up with past due accounts.
• Prepare invoices for mailing and mail within 24 hours of delivery.
• Handle deposits from cash sales and take deposits to the bank daily.
• Maintain petty cash and manage credit card machine.

Skills

Data entry

Written communication

Mathematical skills

Reasoning ability

Computer basics

Education

One-year certificate from college or technical school

Tools

Adam system

Job description

Service Tire Truck Center, Inc. is seeking a clerical/ billing-oriented professional to support branch functions. You will process invoices, enter data, answer calls, and coordinate with sales, tire service, warehouse, and mechanical service to ensure accurate billing.

Responsibilities include handling deposits, petty cash, and daily banking, updating records in the Adam system, and communicating with customers for PO acquisition and timely payments. Training may occur at corporate locations.