Billing & Admin Coordinator

Service-Tire-Truck-Centers; Town of Islip (NY); On-site; USD 4,500 - 8,900; Full time

Job summary

Service-Tire-Truck-Centers is seeking a detail-oriented office clerk to support branch functions by processing paperwork, entering data, and answering phone calls. You will update and finalize invoices within 48 hours and liaise with sales, tire service, warehouse, and mechanical service to gather information for accurate billing.

The role involves handling deposits, accounts receivable, and payable, monitoring past-due accounts, and coordinating with customers for POs.

Qualifications

• One-year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.
• Ability to read and comprehend simple instructions, short correspondence and memos; write simple correspondence; present information.
• Basic math and data entry skills; ability to compute rates, ratios, and percentages.
• Basic computer skills.
• Dress code: Business casual attire.

Responsibilities

• Update and finalize invoices within 48 hours of delivery or service.
• Coordinate with sales, tire service, warehouse, and mechanical service to gather information for accurate billing.
• Obtain POs from customers as needed.
• Answer and dispatch phone calls.
• Type letters and memos; perform other clerical work as requested by branch manager.
• Monitor receivables and follow up with past-due customers.
• Prepare invoices for mailing and mail within 24 hours of delivery.
• Process deposits from cash sales; take deposits to bank daily; maintain petty cash.
• Review accounts payable slips, packing slips, and inventory invoices; route to Corporate Office for timely payment.
• Receive and process cash from sales invoices and accounts receivable payments; write proper paperwork.
• Process petty cash inventory receipts.
• Receive inventory into the Adam system from vendor invoices.
• Employee may travel to corporate location for training and meetings.

Skills

Data entry

Invoicing

Phone handling

Clerical tasks

Computer literacy

Education

One-year certificate (college/technical school)

3–6 months related experience

Tools

Adam system

Job description

Service-Tire-Truck-Centers is seeking a detail-oriented office clerk to support branch functions by processing paperwork, entering data, and answering phone calls. You will update and finalize invoices within 48 hours and liaise with sales, tire service, warehouse, and mechanical service to gather information for accurate billing.

The role involves handling deposits, accounts receivable, and payable, monitoring past-due accounts, and coordinating with customers for POs.